Overview
Office Administrator Jobs in Jessup, MD at Brookeville Brewing LLC
Brookeville Beer Farm — a family-owned Maryland craft brewery — is hiring a full-time Office Administrator to keep our back office running smoothly. This is a hands-on, clerk-style role perfect for someone with some office experience who wants steady, varied work in a friendly small-business setting.
You’ll touch a little bit of everything: scanning and filing invoices, matching receipts, entering data into QuickBooks, running bank deposits, and restocking office supplies. We’ll train you on the brewery-specific tools (Ekos, Fintech, iControl, Airtable) — what matters most is that you’re organized, dependable, and comfortable bouncing between paperwork, a computer, and the phone.
If you like checking things off a list, enjoy keeping other people organized, and want to work somewhere your day-to-day is predictable but never dull, we’d love to hear from you.
Compensation: $20-$26 per hour, depending on experience level
Benefits: Health insurance, 401(k), and PTO available.
WHAT YOU’LL DO
Daily Administrative Work
- Scan invoices daily and keep our shared Google Drive organized and up to date
- Match receipts to transactions and flag anything missing
- Enter invoices and receipts into QuickBooks
- Export Ekos order data into Airtable so the sales team has current last-order information
Accounts Receivable & Payments
- Organize incoming invoices by payment method (Fintech, ACH, credit card) and terms (Due on Receipt, Net 10/15/30)
- Reconcile sales payments in QuickBooks against checks, ACH deposits, and credit-card settlements
- Follow up with past-due customers by email and phone to collect outstanding balances
- Process keg returns through Ekos before payments are applied
- Prepare and deposit sales payments at the bank once or twice per week
Weekly & Monthly Reporting
- Build a weekly missing-receipts list every Monday
- Update the Wholesale GP Metrics spreadsheet every Friday morning
- Complete and submit ABRA (alcohol regulatory) forms, and send copies to wholesale customers
Wholesale Order Support
- Process wholesale orders through third-party platforms, including iControl and Fintech
Office & Supply Management
- Keep the brewery office stocked — paper goods, pens, notepads, soap, staples, printer paper and ink, and more
- Coordinate with our other offices to restock the items they need
QUALIFICATIONS
What We’re Looking For
- 6 months to 1 year of office, clerical, or administrative experience preferred
- Comfortable with email, basic spreadsheets, and general computer tasks; willing to learn QuickBooks, Ekos, Airtable, Fintech, and iControl (QuickBooks familiarity is a plus, not required)
- Strong organizational skills — you enjoy keeping things filed, labeled, and current
- Professional phone and email manner for light collections calls and customer coordination
- Attention to detail with numbers, invoices, and paperwork
- Reliable, punctual, and comfortable working independently once trained
- Friendly, team-oriented attitude — this is a small business where everyone helps each other out
Nice to Have
- Prior experience with QuickBooks or another bookkeeping system
- Previous work in the beverage, food service, or hospitality industry
- Customer service or accounts receivable experience
REQUIREMENTS
- Must be 21 years of age or older (brewery environment)
- Valid driver’s license and reliable personal vehicle (required for bank runs)
- Authorized to work in the U.S.
HOW TO APPLY — VIDEO RESUME REQUIRED
In addition to your Indeed application, all applicants must submit a short video resume (1–2 minutes) answering the following three questions:
- What interests you in working for The Beer Farm?
- Why do you feel you would be the best candidate for this role?
- What skills or qualities do you have that will help you succeed in this position — and what skills or qualities do you hope to grow if selected?
Please record your video and upload it to a shareable platform such as YouTube, Vimeo, Loom, or Google Drive, then email your link to all three of the following addresses:
Applications submitted without a video resume will not be considered.
Pay: $20.00 – $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- Are you at least 21 years of age?
- o you have at least 6 months of office, clerical, or administrative experience?
License/Certification:
- Driver’s License (Required)
Ability to Commute:
- Jessup, MD 20794 (Required)
Work Location: In person
Title: Office Administrator
Company: Brookeville Brewing LLC
Location: Jessup, MD
