Overview
Office Admin Jobs in Phoenix at EcoLM Services, LLC
<Overview>
Join our dynamic team as an Office Administrator and become the vital hub that keeps our office running smoothly and efficiently! In this energetic role, you will manage a variety of administrative tasks, support daily operations, and ensure a welcoming environment for staff. Your organizational skills and proactive attitude will help foster productivity and professionalism across all office functions. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace atmosphere.
<Duties>
- Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle incoming calls with excellent phone etiquette, directing inquiries to appropriate departments or personnel
- Manage calendar scheduling, appointment setting, and calendar management for team members using tools like Google Workspace and Microsoft Office
- Perform data entry, filing, and document proofreading to maintain accurate records and ensure document integrity
- Assist with bookkeeping tasks using Quickbooks, True Pro or similar accounting software to support financial record-keeping and invoicing
- Responsible for making Collections and deposit checks
- Support office management activities including supply ordering, inventory tracking, and maintaining a clean, organized workspace
- Provide customer support by addressing inquiries promptly and professionally, ensuring positive interactions at all times
- Help with on boarding new staff
- Preferably Spanish speaking​
<Requirements>
- Proven office experience with strong clerical skills including filing, data entry, and document management
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong computer literacy, including familiarity with multi-line phone systems and basic bookkeeping software like QuickBooks
- Bilingual abilities are highly desirable to assist diverse clients and staff members
- Previous experience as a receptionist or medical/dental receptionist is a plus; personal assistant experience is beneficial
- Demonstrated customer service skills with professional phone etiquette and interpersonal communication abilities
- Ability to multitask efficiently while maintaining attention to detail in proofreading and data entry tasks
- Strong time management skills to handle multiple responsibilities seamlessly
This role is perfect for motivated individuals eager to grow their administrative career in a lively office setting. We value energetic team players who thrive on organization, communication, and delivering exceptional support every day!
Job Types: Full-time, Part-time
Pay: $21.00 – $28.33 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Title: Office Admin
Company: EcoLM Services, LLC
Location: Phoenix
