Overview
Medical Records Technician Jobs in Colchester, VT at NURSES Etc STAFFING
Position: Medical Records Technician – Non Clinical Medical Case Management
Location: Vermont National Guard, Colchester, VT
Why You Will Love This Role:
This is a great opportunity to step into a mission-driven, non-clinical role where your attention to detail and organizational skills directly support the health and readiness of service members. As a Medical Records Technician supporting the Vermont National Guard, you’ll play a vital role in ensuring accurate documentation, coordinated care, and timely case management that impacts operational readiness and overall wellness.
You’ll work in a structured, professional environment where consistency, process, and collaboration are key—making it ideal for someone who enjoys working with systems, managing data, and keeping complex cases organized. This role offers long-term stability, meaningful work supporting military personnel, and the chance to be an essential part of a team that ensures nothing falls through the cracks in patient care and documentation.
Qualifications:
Requirements
The VTARNG Office of the Deputy State Surgeon has a requirement to provide Non-Clinical Case Management Services for VTARNG service members (SM) thereby promoting fitness and personal wellness for operational readiness and deployability.
Non-Clinical case Managers coordinate all aspects of the care of individual patients. They ensure proper utilization of services and resources and provide assistance within, between, and outside of VTARNG facilities.
Duties:
Establish and maintain an eCase profile for soldiers referred by a provider. eCase profiles are established no later one workday after provider referral.
Provide a monthly report consisting of all cases and the status of each case regarding Soldiers’ care from the identification of the condition to when the Soldier is either: 1) Considered medically ready or 2) Administratively separated from the military. Report to be submitted no later than the seventh calendar day of the following month.
Provide all medical and administrative charting in eCase, Dental Classification (DENCLASS) Module, Medical Data Protection System (MEDPROS), eProfile, Medical Health Assessment/Periodic Health Assessment (MHA/PHA), Medical Electronic Data Care History and Readiness Tracking (MEDCHART), Automated Voucher System (AVS), Armed Forces Health Longitudinal Technology (AHLTA), Medical Operational Data System (MODS), and MedPros Web Data Entry (MWDE). Charting shall be completed no later than three business days after receipt of information.
Prepares soldier records for and attends MEB/PEB boards. Reviews and reconciles hardcopy and electronic case information for file completeness. Provides eCase information updates to board members on assigned soldier cases. Record reconciliations and file preparation completed one workday prior to scheduled board.
Communicate with delegated government personnel to track compliance versus noncompliance during monthly case reviews.
Communicates, verbal and in writing, to confirm the Soldier understands their medical documentation submission responsibilities, attendance and communication requirements related to their medical case. Obtains a release of information form to request information and records from their PCP.
Provide information to Soldiers about their privacy rights, how their information can be used and have Soldier(s) sign consent form(s).
Updates and validates records and systems information to ensure Soldiers with MRC3 and DRC3 profiles are entered into the eCase module. Provides a monthly report that shows the number of profiles initiated, extended, and closed. Report due the seventh calendar day of the following month.
Request profile exams/evaluations and audiology exams at physical exam center. Requests made within three business days of initial examination.
Coordinate Soldier treatment plans with appropriate medical facilities.
Maintain automated referrals indicated in MEDCHART and provide monthly reports on cases adjudicated.
Submit case processing, medical documentation, and profile concerns to military/contracted provider.
Educate Soldiers on resources available to improve medical and dental readiness.
Communicate with soldier’s unit of assignment to provide to information on when soldier’s medical appointments are scheduled. Track medical appointment status with unit personnel to ensure Soldier attendance and submission of follow up documentation.
Ensure all medical documentation received from the Soldier and/or their medical team is received, scanned, and filed and placed in appropriated electronic record, MEDCHART, in addition to the Soldier’s hard copy record.
Maintain Soldier medical records in accordance with Army Regulation (AR) 40-66 Medical Record Administration and Healthcare Documentation.
Provide Records Custodian or delegate with all relevant medical/dental documentation.
Upload medical documents of case managed Soldiers into Health Readiness Record (HRR).
Stamp all medical documents for verification after uploading.
Log all medical documents received for case management and forward documents to Records Custodian within 3 business days.
No more than 10 late document submissions per month; instances of missing / late documentation corrected within one workday of discovery
How to Apply:
Please apply below for consideration. For additional questions, please contact Valerie Vazquez via email at [email protected]
EEO Statement:
NURSE’S Etc. STAFFING provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All employment is decided based on qualifications, merit, and business need. #IND4
Pay: From $23.60 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Title: Medical Records Technician
Company: NURSES Etc STAFFING
Location: Colchester, VT
