Overview
Legal Office Support & Scheduling Assistant Jobs in Naples, Florida, USA at Coleman Taylor Klaus Doupé Diaz & Torrez P.A.
Legal Office Support & Scheduling Assistant – Position in Naples, FL
Our growing and reputable law firm is seeking a skilled Legal Office Assistant to help support its team in Naples, Florida. This is an excellent opportunity to contribute to a dynamic and fast-paced environment and join our team. The ideal candidate will work closely with the office manager, paralegals and other support staff, take initiative, be well organized and detail-oriented, provide exceptional customer service, work independently and manage multiple tasks during the course of a single business day.
Key **
Schedule deadlines, hearings, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs is required
Maintain and organize electronic case files from the E-Service portal
Work closely with our attorneys and paralegals each day by answering and directing telephone calls, and coordinating meetings
Update files with case status and information daily
Assist paralegals in compiling and organizing documents and records, as well as to assist them in preparing binders and/or folders.
Assist the office manager in a variety of duties including, but not limited to, receiving in and allocating client payments, scanning/categorizing/opening and closing client files
Conduct light reception duties as back up to the receptionist by greeting clients, visitors and other professionals, answering phones, routing calls, and preparing conference rooms for meetings
Requirements and Qualifications:
Must have at least 2-3 years of experience as a legal support assistant
Familiarity with legal procedures & terminology
Strong verbal and written communication skills
Experience with electronic filing in state and federal courts and calendaring
Knowledge of the litigation process
Knowledge of court procedures including, but not limited to Florida E-Filing (ECF)
Case Management and Document management using Microsoft Outlook, Word, Excel, Adobe, E-file legal documents in Floridas E-Portal System
Ability to multi-task in a fast-paced environment and staying calm under pressure of multiple deadlines is essential
Good written and verbal communication skills, good common sense, and excellent problem solving skills
Detail oriented, work well under pressure, and have a good attendance record
Benefits after completion of eligibility *
Competitive salary with performance-based bonuses
Comprehensive health, dental, and vision insurance
401(k) with employer match
Paid time off and holidays
Professional references, completion of an application and background check are required.*
To apply, please submit your resume and cover letter to Michelle Schmitt at .
Title: Legal Office Support & Scheduling Assistant
Company: Coleman Taylor Klaus Doupé Diaz & Torrez P.A.
Location: Naples, Florida, USA
Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)
