Judicial Specialist 1

• Communicate a wide variety of information to the public regarding court functions and procedures by telephone and in person at the front counter.
• Enter citations, transactions, proceedings, and documentation relative to case management in the designated court software system.
• Set cases for various types of hearings including arraignment, pre-trial, trial, mitigation, contested, show cause and motions; prepare court calendars and notify parties related to case by subpoena, summons, officer notice and bonding company notice; process continuance requests and notify parties involved.
• Track cases with continued, suspended or deferred status; monitor cases on probation for various evaluations, schools, or management courses (i.e. alcohol, victims panel, anger management, defensive driving school) obtain record checks, review compliance and non-compliance reports, send notices and prepare calendar.
• Prepare and perform various duties to maintain various calendars including but not limited to; contested calendars and photo calendars. Determine if defendant is eligible for personal recognizance bond by reviewing court records. If eligible, complete forms, set appropriate hearing, and recall warrant.
• Maintain accounts receivable and time pay accounts; send statements and delinquent notices, order and send collection statements.
• Maintain warrant control; issue, recall, process and purge warrants; maintain failure to appear control; order, issue, adjudicate and purge as appropriate.
• Act as mental health/commitment coordinator, prepare orders, and contact Western State or other doctors to coordinate an appointment for evaluation, prepare transport order, coordinate with jail, attach order with needed documents and coordinate all other schedules and information.
• Monitor and process probation information, including docketing and photocopying status reports to determine if a hearing is necessary.
• Prepare and perform various duties to maintain various calendars including but not limited to; criminal calendars, judicial review calendar, jail calendar, contested calendars, photo calendar and pre-trial/trial calendars.
• Determine if defendant is eligible for personal recognizance bond by reviewing court records. If eligible, complete forms, set appropriate hearing, and recall warrant.
• Serve as jury coordinator; select, qualify, summons, track attendance and hours served by Jurors, and calculate expenditures.
• Serve as court clerk while court is in session and record and document proceedings; perform bailiff duties during jury trials; direct and accommodate jurors.
• Calculate, accept and account for bails, fines, restitution and costs; enter transactions in computer system recording receipt of funds; balance journal and make daily deposit as assigned.
• Perform various duties related to the domestic violence legislation requirements including but not limited to preparing orders, copying, notifying Domestic Violence Advocate, entering information into computer, searching for information.
• Maintain confidentiality and tact in dealing with the public.
• Issue vouchers authorizing witness fee and juror payments.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Demonstrated ability to perform the essential functions of this classification.
• 2 years of increasingly responsible clerical experience in the legal field, or closely related field.
• Successful passing of a required background check, credit check, and national fingerprint-based records check.

PHYSICAL DEMANDS:

• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Lift or move items weighing up to 20 pounds on occasion.
• Bending, stretching, and standing for extended periods.

WORK ENVIRONMENT:

• Work is performed in an office environment.
• Noise level in the office is moderately quiet.
• Work evening and/or weekend hours as assigned.

Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.

Selection Procedure

Selection Procedure:

This position is represented by AFSCME, Local 2170, and the applicable benefits are as follows:

• Employees are offered a choice of medical/vision coverage through either Kaiser Permanente or the City’s self-insured plan. Preferred Provider Option is available through the self-insured plan. Rates for both plans are available on the Benefit webpage. Please click on the link at the bottom of the page for details.
• The dental insurance plan covers services such as regular checkups, x-rays, fillings and crowns. Orthodontia coverage is also provided.

• The City contributes 3% of the employee’s base wage rate into a deferred compensation retirement plan.
• Employees may also set aside a percentage of their earnings on a tax-deferred basis.

Retirement Plan

• Employees are enrolled in either the State of Washington Department of Retirement Systems Plan (PERS) or the Public Safety Employees’ Retirement System (PSERS).
• The following position is required to be enrolled in PSERS*
  • Probation Officer

• If an employee was in PERS prior to 2006, the employee had the choice to remain in the PERS plan.

• Both the employee and employer contribute to the plan.

VEBA
The City contributes 1% of base pay into individual employee VEBA accounts, which can be used to pay out of pocket medical expenses.

• A group term life insurance policy is provided to each employee at a value equivalent to the annual salary, up to $50,000.
• Each eligible dependent is also provided with a $1,000 policy. There is no cost to the employee.
• Optional supplemental insurance is available for employees and their dependents at group rates.

• Many employees are provided with a long term disability policy up to the equivalent of 60% of their salary.

• The City offers employees the opportunity to open two separate tax-free accounts through salary reduction. One account is to pay for expenses not covered by health insurance and the other account is for child care costs.

• Employees accrue vacation beginning with the first day of employment as follows: 12 days per year (0-5 years); 18 days per year (6-10 years); 21 days per year (11-15 years); 24 days per year (16-20 years); and 27 days per year (21+ years).
• Employees may access their vacation immediately.

• Upon employment, the employee receives a sick leave bank of 24 hours, with an additional 24 hours awarded after three months.
• Thereafter, sick leave accrues at the rate of four hours each pay period.

• A confidential counseling assessment and referral service is available without cost to employees and family members for help with personal, family or job-related problems.

• The City of Renton pays employees on the tenth and the twenty-fifth of each month (24 pay periods each year).

• The City recognizes eleven holidays and offers two "personal" holidays each calendar year for most employees, unless otherwise specified in a labor contract.

• Flexible work schedules are available in many departments.

• Unlimited free rides on various bus systems as well as various carpool and rideshare options are available for City employees.