Overview
Invoicing Clerk Jobs in Carlsbad, NM at Gama LLC
Overview
We are seeking a detail-oriented and energetic Invoicing Clerk to join our finance team. In this vital role, you will be responsible for managing the invoicing process, ensuring accurate billing, and maintaining seamless accounts receivable operations. Your expertise will support our commitment to financial accuracy, compliance with accounting standards, and excellent customer service. If you thrive in a fast-paced environment and possess a passion for precision and efficiency, this is the perfect opportunity to contribute to our organization’s financial health and growth.
Duties
- Prepare, review, and process customer invoices accurately and on schedule
- Verify billing data, rates, quantities, and supporting documentation
- Ensure invoices comply with contract terms, pricing agreements, and internal policies
- Post invoices in the accounting system, customer portals, and maintain proper documentation
- Respond to customer inquiries regarding invoices and billing discrepancies
- Research and correct billing errors, making adjustments as needed.
- Monitor accounts receivable activity and follow up with customers regarding unpaid or past‑due invoices to support timely collections.
- Coordinate with accounting, sales, project managers, and operations to resolve issues
- Maintain organized and auditable invoice records (digital and/or physical)
- Respond to vendor inquiries related to direct bill invoices and supporting details in a timely manner
- Follow internal controls and confidentiality requirements
- Provide general administrative support to management and departments
- Answer phones, route calls, and respond to emails in a professional manner
- Serve as a point of contact for visitors, vendors, and internal staff
- Assist with special projects and departmental initiatives as needed
Requirements
- Experience with QuickBooks, Excel, Open Invoice, Open Ticket, and Ariba is a plus
- Ability to perform data entry accurately using 10 key typing skills in high-volume environments
- Professional, courteous communication with internal teams and customers
- Strong attention to detail and adherence to procedures
- Ability to prioritize workload and meet deadlines consistently
- Proactive problem-solving and willingness to assist across department
- Reliable attendance
- Compliance with company policies and accounting standards
- Demonstrate professionalism, integrity, and accountability
- Work collaboratively with team members and leadership
Pay: $15.00 – $17.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid sick time
Experience:
- General Office : 1 year (Preferred)
Location:
- Carlsbad, NM 88220 (Required)
Ability to Commute:
- Carlsbad, NM 88220 (Required)
Work Location: In person
Title: Invoicing Clerk
Company: Gama LLC
Location: Carlsbad, NM
