Overview
Human Resource Administrative Assistant Jobs in San Ysidro at Casa Familiar, Inc.
Reports To: HR Director
Department: Human Resources
Classification: Full-Time, Non-Exempt
Mission Statement
Casa Familiar’s mission is to enhance the quality of life for people living in underserved and underrepresented communities.
Values: Respect, Integrity, Familia, Culture, and Community.
About This Position
The HR Administrative Assistant provides day-to-day administrative support to the Human Resources department. This role handles a wide range of HR functions including recruitment coordination, onboarding, recordkeeping, benefits administration support, and general HR office administration. The ideal candidate is organized, detail-oriented, discreet, and eager to support Casa Familiar’s mission and the community it serves.
Key Responsibilities
Personnel & Recordkeeping
- Ensures current, accurate job descriptions are on file for all employees; works with the HR Director to draft job descriptions for new positions.
- Maintains accurate digital and physical personnel files, ensuring records are complete, current, and securely stored.
- Maintains records of employee attendance and leave.
- Serves as a point of contact for employees, providing timely and professional resolution to HR-related questions.
- Monitors and restocks office supplies and materials for the HR department.
Recruitment & Onboarding
- Supports recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and preparing offer letters.
- Coordinates new-hire onboarding, including scheduling orientation, reserving space, and ensuring new hires receive necessary information and materials.
- Coordinates training and development sessions for new and current employees, including logistics and vendor coordination.
Payroll Support
- Assists with payroll functions, including processing support, answering employee questions, and helping resolve payroll discrepancies.
- Creates and manages timesheets; audits timesheets for accuracy.
- Prints and distributes pay stubs as requested by management.
Benefits & Safety
- Supports benefits administration, particularly during open enrollment, and helps ensure benefit documentation is complete.
- Assists in preparing HR data and materials for All-Staff meetings and department reporting.
- Assists in maintaining workplace safety guidelines, procedures, and policies, and proactively identifies opportunities for improvement.
General HR Administration
- Performs routine clerical duties, including screening calls, maintaining calendars, scheduling meetings, and data entry.
- Assists with planning and execution of HR-related events (benefits enrollment, all-staff meetings, employee recognition, holiday events).
- Maintains calendars for the HR management team.
- Performs other HR-related duties as assigned.
Education & Experience
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in a related field preferred.
- Minimum of 1–3 years of administrative experience, preferably in an HR setting, or an equivalent combination of education and experience.
- Prior experience in an HR Assistant role, preferably within a nonprofit or similar environment, preferred.
- Minimum of one year working in a customer-service-oriented environment.
- Working knowledge of employment laws is desirable.
Qualifications
- Excellent professional written and verbal communication and interpersonal skills.
- Proficiency in Word, Excel, PowerPoint, and email.
- High level of confidentiality and discretion required.
- Ability to manage multiple tasks, prioritize, and meet deadlines.
- Familiarity with HRIS and common HR applications.
- Understanding of employment laws and industry-specific regulations.
- Strong organizational and time-management skills.
- Valid Driver’s License required, with a driving record that meets Casa Familiar’s insurance requirements.
- English required. Bilingual (Spanish) strongly preferred.
Physical Requirements & Work Conditions
This position requires sitting at a desk or workstation, walking, standing, climbing stairs, hearing, speaking, and the ability to lift up to 25 lbs. Some driving between locations and occasional evening/weekend work may be required depending on the organizational calendar. A background check is required. In compliance with federal law, all persons hired must verify identity and employment eligibility in the United States.
To Apply
Please submit a current resume and cover letter to [email protected]. Applications will be reviewed on a rolling basis until the position is filled.
Benefits
- Medical, dental, life, and vision insurance
- 403(b) retirement plan – Casa contributes 3% of the annual income
- Paid Bereavement, Vacation, Sick Leave, Jury Duty, and Time off
- 12 paid holidays (subject to change)
- Wellness days (6 per year)
- Winter break (subject to change)
Casa Familiar does not discriminate in employment, recruitment, compensation, termination, promotion, or any other condition of employment against any employee or job applicant on the basis of race, religion, color, national origin, ancestry, marital status, political affiliation, age, sex, gender, sexual orientation, military/veteran status, physical or mental disability (including perceived disability), medical condition (including cancer-related), pregnancy, genetic information, gender identity or expression, or any other category protected by federal, state, or local law, as those categories now exist or may be amended in the future.
Job Type: Full-time
Pay: $22.00 – $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Administrative: 2 years (Preferred)
Ability to Commute:
- San Ysidro, CA (Required)
Ability to Relocate:
- San Ysidro, CA: Relocate before starting work (Required)
Work Location: In person
Title: Human Resource Administrative Assistant
Company: Casa Familiar, Inc.
Location: San Ysidro
