Overview
Front Office Coordinator Jobs in Viroqua, WI at Sleepy Hollow Auto Group, Inc.
Office Coordinator
Full-Time
Viroqua, WI
About the Role
Sleepy Hollow Commercial Truck Center is looking for a dynamic, organized, and personable Office Coordinator to be the welcoming face and efficient administrator of our front office. This vital role keeps our operation running smoothly — you’ll be the first voice customers hear while managing daily office functions, coordinating service appointments, and supporting our accounting and administrative operations. The ideal candidate is energetic, detail-oriented, and brings excellent organizational and interpersonal skills to a fast-paced commercial truck environment.
Key Responsibilities
- Greet visitors, clients, and vendors warmly while maintaining professional phone etiquette on a multi-line phone system
- Schedule and coordinate commercial truck service appointments
- Process accounts payable invoices and maintain accurate vendor records
- Cashier customers at point of sale and reconcile daily transactions
- Perform data entry using Microsoft Office and dealership DMS software for accurate record-keeping
- Maintain organized filing systems and manage correspondence to ensure easy retrieval of information
- Support office management activities including supply inventory, mail distribution, and clerical tasks
- Proofread documents, prepare reports, and provide administrative support to management as needed
What We’re Looking For
- Proven experience in office management, front desk, or administrative roles
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); dealership DMS experience a plus
- Strong customer service skills with the ability to handle inquiries professionally by phone or in person
- Experience with multi-line phone systems, data entry, filing, and calendar management
- Accounts payable experience
- High attention to detail, strong time management, and ability to multitask in a fast-paced environment
- Reliable, professional, and a collaborative team player with a positive attitude
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
Title: Front Office Coordinator
Company: Sleepy Hollow Auto Group, Inc.
Location: Viroqua, WI
