Overview
Front Office Coordinator Jobs in Naples at Hakuna Matata Pediatric Dentistry of Naples
Job Overview
We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face and efficient hub of our office environment. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions across the organization. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple responsibilities with professionalism and enthusiasm. As a key member of our team, you will help create a positive first impression for visitors and clients while maintaining an organized and productive workspace.
Responsibilities
- Greet visitors, clients, and vendors warmly, ensuring they feel welcomed and attended to promptly.
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate staff members.
- Handle front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming correspondence.
- Maintain office organization through filing, data entry, proofreading documents, and managing office supplies inventory.
- Support administrative tasks such as calendar management, appointment scheduling, and coordinating meetings using tools like Google Workspace and Microsoft Office.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic invoicing and expense tracking.
- Ensure professional phone etiquette and excellent customer support in all interactions.
- Perform clerical duties including typing reports, organizing files, and supporting office management activities to enhance operational efficiency.
- Support additional responsibilities such as proofing documents, managing office emails, and assisting with personal assistant tasks as needed.
Experience
- Previous office experience with a focus on front desk or administrative support roles is highly preferred.
- Demonstrated proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry systems.
- Experience working with multi-line phone systems and providing exceptional customer service in a professional setting.
- Bilingual abilities are a plus to effectively communicate with diverse clients and visitors.
- Knowledge of office management procedures such as filing systems, calendar coordination, and basic bookkeeping using QuickBooks or similar software.
- Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
- Excellent phone etiquette along with clerical experience including proofreading and document management.
- Personal assistant or medical/dental receptionist experience is advantageous for understanding specialized front desk functions in healthcare environments. Join us in creating an energetic workplace where your organizational talents shine! We value proactive individuals who thrive on delivering outstanding support while fostering a welcoming environment for everyone who walks through our doors.
Pay: From $19.00 per hour
Benefits:
- Employee discount
- Flexible schedule
Work Location: In person
Title: Front Office Coordinator
Company: Hakuna Matata Pediatric Dentistry of Naples
Location: Naples
