Overview
Front Desk Executive Jobs in Vadodara, Gujarat, India at RHC India
Title: Front Desk Executive
Company: RHC India
Location: Vadodara, Gujarat, India
📍 Vadodara | 🕛 12:00 PM – 9:00 PM
About the Company:
Relay Human Cloud is a young & dynamic company that helps some of the top US-based companies to expand their team internationally. Relay is a truly global company having its operations in US, India, Honduras, and Mexico (We are also adding a few more countries soon). Our core focus is to enable companies to connect with the best international talent. Relay helps its clients in majorly following areas: Accounting & Finance, Administration, Operations, Space Planning, Leasing, Data Science, Data Search, Machine Learning and Artificial Intelligence etc. Relay India operates from Ahmedabad and Vadodara offices. The principals and founders of Relay Human Cloud have been focused on delivering high-quality operations in cutting-edge companies for their entire careers.
About the Role:
We are looking for a polished and personable Front Desk Executive to be the first point of contact at our Vadodara office. The ideal candidate brings a strong hospitality background, excellent communication skills, and the ability to manage office operations and vendor coordination with professionalism and ease. This is a client-facing role that requires composure, warmth, and a proactive approach to daily responsibilities.
Key Responsibilities:
- Serve as the primary point of contact for all visitors, clients, and guests, creating a professional and welcoming first impression
- Manage incoming calls, emails, and front desk inquiries, routing them promptly to the appropriate teams
- Maintain a clean, organized, and presentable reception area at all times
- Handle visitor logs, guest registrations, and meeting room scheduling
- Coordinate with vendors and service providers for office maintenance, housekeeping, pantry supplies, and facility requirements
- Obtain and evaluate vendor quotations; negotiate rates and track service quality
- Process vendor invoices and coordinate timely payments with the Finance team
- Monitor and replenish office supplies, pantry inventory, and housekeeping materials
- Support administrative tasks including courier management, document filing, and basic procurement
- Liaise with building management for maintenance and facility-related requests
- Assist in organizing internal meetings, events, and employee engagement activities
- Undertake outside errands as required, including document pickup/drop-off and other urgent office needs
Qualifications:
- Graduate in any discipline; a degree or diploma in Hospitality Management, Travel & Tourism, or Business Administration is an advantage
- 2–4 years of experience in a front desk, reception, guest relations, or hospitality role
- Mandatory: Background in Hospitality (hotel, travel, airline, or client-facing service industry)
- Exceptional verbal and written communication skills in English
- Hands-on experience in vendor management and office coordination
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Strong multitasking ability with attention to detail and a proactive approach
- Ability to remain calm, courteous, and solution-focused under pressure
Preferred:
- Prior experience managing multiple vendors and procurement processes independently
- Exposure to a corporate or professional services office environment
- Familiarity with visitor management or facility management tools
Why Join Relay Human Cloud? ✨
🌍 Opportunities to work with global clients
🤝 Dynamic and collaborative work environment
⚖️ Excellent work-life balance – 5-day workweek
🩺 Comprehensive health & accident insurance
🌴 Generous paid time off and holidays
🍽️ Complimentary lunches & dinners
🏆 Quarterly, Semi-Annual & Annual recognition, rewards, and giveaways
📚 Employee development programs – Communication, Soft Skills, and more
🎉 Vibrant cultural events – Fun Fridays, Month-End Celebrations, Sports Tournaments, and Festival celebrations
🎯 Excellent Employee Referral Program
