Food & Beverage Administrative Coordinator (Full Time)

The Food and Beverage Administrative position will handle all administrative duties for the Food and Beverage Director.

Responsibilities:

• Fulfill administrative duties assigned by the Food and Beverage Director.
• Write announcements for promotions and new team members as requested.
• Create announcements for Food and Beverage offerings for holidays and special events.
• Schedule meetings/appointments for the Food and Beverage Director.
• Birchstreet ordering:
  • Food and Beverage office supply ordering as needed.
  • Handle holiday invoice processing as requested.
• Complete and file Food and Beverage Manager expense reports.
• Handle special events approved by the Director of Food and Beverage.
• Special Event coordination includes the following:
  • Meet and correspond with clients during the initial phase of the buyout details.
  • Work with the Executive Chef and or Chef de Cuisine for menus and buffets and seating configuration with the department managers.
  • Work with the Department Managers for all logistics and timing for the event up to and including PSAV requirements.
  • Reconcile billing accuracy with accounting for all buyout events.
• Take notes for F&B planning meeting/walkthroughs and send out as requested by the Food and Beverage Director.
• Coordinate Music and Entertainment scheduling and billing from talent agents.
• Assist with power points, spreadsheets, other documents as requested by the Food and Beverage Director.

Additional Duties & Responsibilities:

• Lead contact for Openable administrate duties for all venues to ensure all online menus are updated and accurate. Ensure that all pertinent data for venues are updated as needed.
• Lead contact for FairHarbor administrative duties for all venue to ensure all offer details are accurate and up to date.
• Requires high morals, ethics, organization, and a high commitment to this role.

Qualifications:

• Must be able to speak, read, and write English
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.
• Must possess basic computer skills.
• Requires organizational skills for a variety of tasks, including, but not limited to: scheduling meetings, effectively communicating to employees, and upholding Terranea standards.
• Must be able to exhibit fairness and impartiality to employees.
• Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
• Knowledge of hotel Food and Beverage operations.
• Knowledge of food and alcoholic beverages.

• Must have a minimum of 2 years’ experience in a administrate role.
• Must have basic knowledge the following applications
  • Opentable
  • FairHarbor
  • Single Platform
  • Birchstreet
  • All Microsoft applications
• Previous guest relations training preferred
• Previous experience in hospitality industry, preferably a 4/5 star hotel