Overview
Financial Assistant Jobs in Cape Town, South Africa at Optential Consulting
We are looking for a and detail-oriented Finance Assistant to support our finance team in maintaining accurate financial records, processing transactions, and ensuring smooth financial operations.
Job Title:
Financial Assistant
Location:
Warehouse-based
Job Summary
The Financial Assistant provides administrative and accounting support to the warehouse and finance teams. This role is responsible for managing supplier invoices, supporting accounts payable processes, maintaining customer and supplier records, and assisting with general warehouse administration. The role also manages the company information inbox, ensuring customer queries are resolved efficiently or directed to the appropriate department. The position also supports operational tasks and month-end processes when required.
Key Responsibilities
Accounts Payable & Financial Administration
· Capture supplier invoices for all South African and EU suppliers (excluding stock invoices).
· Manage and monitor the Accounts Payable (AP) inbox.
· Capture employee expense claims and prepare the weekly payment list for submission to Ntando.
· Match supplier invoices to relevant documentation and records.
· Perform supplier reconciliations for both South African and EU suppliers.
Customer & Claims Administration
· Create and maintain new customer accounts on Cella and Sage.
· Capture and process customer claims.
· Manage the company Info inbox, responding to customer queries directly where possible and referring enquiries to the relevant departments when required.
Warehouse & Office Administration
· Handle general office housekeeping tasks, including placing orders via Sixty
60 and Aquazania.
· Assist with month-end warehouse stock counts.
· Maintain organized records and administrative documentation.
Team Support
· Provide ad hoc administrative and operational support to Finance & Operations teams as required.
· Assist with additional warehouse or finance-related tasks when needed.
Key Skills & Competencies
· Strong administrative and organizational skills
· High attention to detail and accuracy
· Basic accounting or bookkeeping knowledge
· Ability to manage multiple tasks and deadlines
· Strong communication and customer service skills
· Proficiency in accounting/ERP systems (experience with Sage X3 advantageous)
Preferred Experience
· Previous experience in accounts payable, finance administration, or a similar role.
· Experience handling customer enquiries or shared inbox management.
· Experience with supplier reconciliations and invoice capturing.
If you do not hear from us within 3 weeks do consider you application unsuccessful
Title: Financial Assistant
Company: Optential Consulting
Location: Cape Town, South Africa
Category:
