Executive Assistant to St. Paul’s School for Girls Head of School

Executive Assistant to St. Paul’s School for Girls Head of School

Jul 7 2026

The St. Paul’s Schools is pleased to announce an opening for a full-time Executive Assistant to the Head of St. Paul’s Girls for the 2026-2027 school year.

School Overview

The St. Paul’s Schools is a family of independent schools in Baltimore County, Maryland. Serving children from infancy through grade 12, our three schools share a 120-acre campus, an Episcopal tradition, and a focus on developing confident, well-balanced students who will use their education and ethics to improve the world. A coordinated structure allows The St. Paul’s Schools to preserve the small-school feel within each school while sharing resources and certain programs to maximize opportunities for students.

Mission: Guided by Episcopal values and a commitment to each student’s full journey, a St. Paul’s education inspires us to lead with love, discover and pursue our unique gifts, and act with courage in all we do.

Vision: St. Paul’s students thrive and serve in a global community. We create transformational experiences through innovative and responsive teaching in a diverse community of authentic belonging.

Specifically, St. Paul’s School for Girls has over 430 girls in grades 5-12. St. Paul’s School for Girls educates hearts and minds in an inclusive community that is grounded in the Episcopal values of respect, integrity, and spiritual growth. We empower voice, nurture intellectual curiosity and creativity, and inspire confident leaders who serve in the world.

Position Description

The Executive Assistant to the Head of School serves as a trusted partner to the Head of School, providing high-level administrative, organizational, and operational support while ensuring the efficient functioning of the Head’s Office. This highly visible position requires exceptional judgment, confidentiality, discretion, professionalism, and the ability to anticipate needs in a fast-paced independent school environment.

In addition to supporting the Head of School, this role will support summer camp programming during the summer months as well as additional administrative support for the human resources office. The successful candidate is an outstanding communicator, relationship builder, and problem solver who thrives in a collaborative community dedicated to educating and empowering girls.

Job Responsibilities

Executive Support to the Head of School

• Manage the Head of School’s calendar, schedule appointments, meetings, and events while prioritizing competing demands.
  

• Partner with other executive and administrative assistants across campus as it relates to overlapping activities and prioritizing calendar.
  

• Coordinate travel arrangements, itineraries, and expense reporting.
  

• Prepare correspondence, presentations, reports, meeting agendas, and confidential documents.
  

• Serve as the primary point of contact for the Head’s Office, welcoming visitors and responding professionally to inquiries from students, parents, trustees, faculty, alumni, and community partners.
  

• Maintain confidential records and sensitive information with the highest level of discretion.
  

• Assist in planning school ceremonies, special events, donor gatherings, and community celebrations.
  

• Track projects and deadlines, ensuring timely completion of strategic initiatives.
  

• Support communication between the Head of School and school leadership, employees, students and families. ‘

• Cover the front desk for lunch coverage and receptionist absences.
  

• Other duties as assigned.

Additional administrative support for Auxiliary Services and Human Resources

• Provide administrative support for the school’s summer camp and enrichment programs.
  

• Support auxiliary services team in camp logistics, attendance, communication and other areas of need

• Serve as a member of the summer camp staff supporting morning and afternoon carpools, helping with before and/or after care and being a point of contact for camps in particular locations

• Support onboarding processing including new hire paperwork, setting up databases and ensure all paperwork is on file
  

• Maintain all new hire state of Maryland employment verifications and comply with necessary reporting requirements with the state
  

• Help with summer camp onboarding with internal and external constituents and collecting necessary records and data to support summer camp licensing
  

• Assist with benefit billing review and processing, as well as following vendor communication, where applicable

• Support benefits enrollment tracking and follow up communications

Key Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.

• Minimum three years of executive administrative experience, preferably supporting a senior leadership role.

• Experience in an independent school, nonprofit, or educational setting preferred.

• Exceptional organizational and project management skills with meticulous attention to detail.

• Outstanding written and verbal communication skills.

• Ability to exercise sound judgment and maintain strict confidentiality.

• Proficiency with Microsoft Office Suite, especially Outlook and database management systems.

• Ability to manage multiple priorities while remaining calm, flexible, and responsive.

At St. Paul’s Schools, we are dedicated to fostering a nurturing and inclusive learning environment where every individual is celebrated for their unique strengths and contributions. We believe that diversity enriches education, empowering students to reach their fullest potential. By embracing a culture of inclusion, we prepare our students to succeed in an increasingly interconnected and multicultural world. We stand firmly against all forms of prejudice, including those related to race, ethnicity, religion, socioeconomic background, gender identity, sexual orientation, and physical appearance.

The St. Paul’s Schools has a compensation scale based on direct years of experience and degree held. Compensation for the role will depend on a number of factors, including a candidate’s years of experience, education and skills. For this opportunity, our salary range is $55,000 to $75,000 annually. Candidates with additional experience or qualifications may be offered a salary outside of the range shown. In addition, full-time team members gain access to our robust benefits package designed to support your well-being, inside and outside of work. This includes a competitive healthcare package (medical, dental, and vision), disability protection, participation in our 403(b) retirement plan which has an immediate employer contribution and a generous time off package, including wellness days because we believe you may need a day off ‘just because!’.

Beyond the essentials, we provide a range of added benefits to support your well-being and growth—including a daily lunch stipend, access to multiple on-campus fitness centers, and ongoing professional development opportunities. Full-time employees who enroll their children at The St. Paul’s Schools are also eligible for a generous tuition remission benefit. Your salary will be competitive and aligned with your experience, reflecting the meaningful impact you bring to our community.

If you are interested in joining our incredible team, please submit your cover letter, resume, and list of references to Shannon Duckett, Executive Director of Human Resources, at [email protected]. The St. Paul’s Schools embraces diversity and is proud to be an equal opportunity employer.