Overview
Executive Assistant to CEO Jobs in New York, NY at Core Staffing
Title: Executive Assistant to CEO
Company: Core Staffing
Location: New York, NY
Our client, a charter school based in NYC, is seeking an Executive Assistant to support the founder and CEO. This is the perfect opportunity for an early career EA who might also be open to transitioning into another role down the line.
The Executive Assistant is the first point of contact in the Office of the CEO. S/he serves as a primary resource for interactions with executive vice presidents, senior level staff, leaders, parents, and donors.
As the Executive Assistant, you will be responsible for:
- Providing excellent administrative support to the Chief Executive Officer to enable her to achieve her goals. This would involve maintaining an emerging synthesis of her projects, being able to proactively anticipate needs, and always managing a holistic view of priorities and deliverables.
- Representing the CEO in key communications with internal and external constituents and building crucial relationships at all levels of the organization and beyond.
- Organizing and setting priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar demands.
- Schedule a complex and dynamic calendar, supervising the response to requests for the CEO’s time which can be complicated, time sensitive, highly confidential and can necessitate an appropriate setting of expectations.
- Act as liaison between the Office of the CEO and all departments/staff within the organization, as well as key external constituents (including, but not limited to: board members, high level donors, and government officials).
- Field telephone calls and visit requests; decide daily which inquiries can be handled directly, which to refer elsewhere, and which should be addressed by the CEO.
- Identify, prepare and compile necessary materials to ensure that the CEO has appropriate information for meetings, reports, presentations, events and projects.
- Organize, manage, and provide administrative support for special projects and events; undertake research projects; and collect and analyze data as background for meetings and special projects.
- Manage administrative procedures, workflow, and communications for the Office of the CEO, including monitoring and approving expenses for the department accounts.
Requirements:
- You have a Bachelor's degree and 0-1+ years of experience supporting a high level executive in a fast-paced environment.
- You are highly proficient with computer equipment including MAC, iPhone and iPad, and Google Suite applications.
