Overview
Executive Assistant, Office of the CEO Jobs in Torrance, CA at Pocketbook Agency
Title: Executive Assistant, Office of the CEO
Company: Pocketbook Agency
Location: Torrance, CA
JRN: 2471
We are seeking an Executive Assistant to support the Office of the CEO of a leading tech manufacturing company in Torrance, CA. You’ll partner closely with the Executive Assistant and Personal Assistant to deliver seamless, high-level support.
This fast-paced, high-trust role requires discretion, adaptability, and a 24/7 mindset. You will be embedded in the daily operations of the CEO, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence.
Looking to hire ASAP.
Responsibilities:
- Partner closely with the Executive Assistant team to ensure continuity and effective coverage.
- Manage the CEO’s calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments.
- Prepare briefing materials, agendas, and follow-up communications for executive meetings.
- Facilitate information flow across the leadership team, ensuring alignment and follow-through on key priorities.
- Coordinate cross-functional initiatives on behalf of the CEO, driving accountability and progress.
- Handle confidential communications with discretion and professionalism.
- Support external engagement with board members, investors, partners, clients, and media.
- Coordinate end-to-end travel logistics, including itineraries that anticipate potential changes.
- Prepare the CEO for external engagements such as conferences, speaking events, and stakeholder meetings.
- Provide personal assistance when needed, including appointments, vendors, and travel coordination.
- Handle sensitive personal matters with a high level of discretion and sound judgment.
- Anticipate needs and take initiative to resolve issues proactively.
Qualifications:
- 5+ years of experience supporting Founder or C-suite executives in a fast-paced environment.
- Experience managing both business and personal support for senior leaders.
- Strong organizational and project management skills with close attention to detail.
- Excellent written and verbal communication skills across a range of stakeholders.
- Proficiency with tools such as Microsoft Office and task management platforms.
- Ability to manage competing priorities and make sound decisions in real time.
- High level of discretion when handling sensitive information.
- Positive, collaborative approach that contributes to team culture.
Location: onsite in Torrance, CA.
Compensation: $160-185K DOE.
Benefits: 100% coverage of medical, dental, vision, and life insurance, 401(k), flexible vacation policy, and equity.
