Overview
Executive Assistant – Manila (Hybrid) Jobs in Metro Manila at QBE Group Shared Services Centre
Title: Executive Assistant – Manila (Hybrid)
Company: QBE Group Shared Services Centre
Location: Metro Manila
The purpose of this role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations and effective communication within the organisation.
Responsibilities:
- Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
- Assist in organising and prioritising the workload of the Senior Leader and effectively manage stakeholder expectations.
- Organise internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
- Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
- Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
- Organise travel itineraries for the Senior Leader in line with requirements and company policies.
- Distribute incoming posts promptly to ensure timely correspondence forwarding.
- Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
- Screen, prioritise, and annotate incoming information and communications,triaging, redirecting or referring as appropriate.
- Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.
Work Experience:
Necessary Work Experience includes:
- Relevant experience required.
Preferred Work Experience includes:
- Experience as a Personal Assistant or secretarial work
Qualifications:
Preferred Qualifications include:
- Secondary school certification.
- Administrative qualifications.
#Happy to talk flexible working arrangement
Global Disclaimer:
- The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee’s normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.
