Overview
Executive Assistant III; Legal Board – Office Corporate Secretary Jobs in Toronto, Canada at The Toronto-Dominion Bank (Canada)
Position: Executive Assistant III (Legal Board – Office of the Corporate Secretary)
Description
:
Department Overview
At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD
Job Details
If you’re a committed and experienced Executive Assistant professional who can support executives and help maintain smooth business operations, we want you to join our team.
As an Executive Assistant you’ll provide dedicated administrative support to the Executive Vice President,
Executive Board Members
, along with a range of administrative or general office support to the broader team as assigned.
What You’ll Do
No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:
Make an Impact:
Own and maintain calendar management for Board of Directors
; troubleshoot conflicts with creative solutions
Coordinate travel for leaders, includes supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
Create board level packages and perform various on-site tasks to support Board Members
Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
Maintain confidentiality:
Will have access to leaders’ emails to assist in prioritizing or performing important administrative tasks on their behalf
Apply appropriate due diligence to ensure accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
Provide vacation/temporary coverage for colleagues, supporting additional leaders
Experience Growth:
May provide training to newer Executive Assistants and support complex joint tasks
Cultivate our Culture of Care:
Provide support while ensuring quality service and professionalism at every interaction
Participate fully as a member of the team and contribute to a positive work environment
Job Requirements
What You Need to Succeed
We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.
Undergraduate degree preferred with 7-10 years of relevant experience
Must have experience interfacing with C-Suite Executives
Extensive knowledge of Windows and Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
Experience coordinating travel arrangements and comfortable managing frequent changes
Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
Proven track record as an executive assistant
Demonstrated leadership skills for mentoring junior colleagues
Excellent organizational skills with the ability to multitask and adapt to change in a fast-paced, dynamic environment
Ability to collaborate with other Executive Assistants, in addition to internal and external partners
Strong judgment skills to support initiatives and apply discretion when working with confidential information
Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
Who We Are:
TD is one of the world’s leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience.
TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.
Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking…
Title: Executive Assistant III; Legal Board – Office Corporate Secretary
Company: The Toronto-Dominion Bank (Canada)
Location: Toronto, Canada
Category:
