Executive Assistant/HR Coordinator

Remote Position | Preference for Candidates Located in the Inland Empire, CA or DFW Area, TX

On Duty Health is a growing occupational health company providing onsite wellness and medical screening services for firefighters, law enforcement, and other public safety agencies across multiple states.

We are seeking an Executive Assistant & HR Coordinator to support executive leadership, assist with HR and operational coordination, and help bring organization and consistency to a fast-moving remote company.

This role is ideal for someone who is highly organized, proactive, emotionally steady, and enjoys helping teams and systems run smoothly behind the scenes.

While this is a remote position, strong preference will be given to candidates located in the Inland Empire region of Southern California or the Dallas–Fort Worth area of Texas.

Key Responsibilities and Executive Support

Manage calendars, meetings, and scheduling coordination

Track leadership action items and follow-up tasks

Assist with travel coordination and administrative support

Help organize operational documents, SOPs, and internal resources

Draft and coordinate internal communications

HR and People Operations Support

Coordinate onboarding and offboarding processes

Maintain employee files and documentation

Track trainings, certifications, and policy acknowledgements

Assist with recruiting coordination and interview scheduling

Support benefits and HR administrative processes

Operational Coordination

Help improve communication flow across departments

Assist with process documentation and organization

Support project coordination and follow-through

Help identify opportunities to improve efficiency and consistency

Qualifications

Strong organizational and communication skills

Ability to manage multiple priorities in a fast-paced environment

High level of professionalism and discretion

Strong attention to detail and follow-through

Comfortable working independently in a remote setting

Experience supporting executives, HR functions, operations, or project coordination preferred

Proficiency with Microsoft Office, Teams, and cloud-based systems preferred

What We’re Looking For

We are looking for someone who is:

proactive rather than reactive

solutions-oriented

calm under pressure

highly dependable

adaptable and collaborative

professional and kind in communication comfortable helping create structure within a growing company

Experience in healthcare, occupational health, remote operations, or public safety environments is a plus, but not required.

Salary range expected to be approximately $65,000–$85,000 depending on experience and qualifications.

To apply, please submit your resume along with a brief introduction explaining why you feel you would be a good fit for this role.

Pay: $65,000.00 – $85,000.00 per year

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Retirement plan

Vision insurance

Work Location: Remote

About On Duty Health

On Duty Health is a mobile Occupational Medicine company providing on‑location health and fitness assessments for firefighters, law enforcement, and corporate wellness events. Our team specializes in first responder health, led in part by our COO, a retired fire chief with 28 years of service. Our providers—physicians, PAs, NPs, ultrasound techs, exercise physiologists, and phlebotomists—are trained in the unique health concerns of the fire service, including cancer risk, behavioral health, and sleep disruption. We are a female‑ and firefighter‑owned, physician‑led company focused on exceptional care and convenience. We bring annual assessments directly to your department and partner with you to support long‑term health outcomes. At On Duty Health, we respect the call—you stay on duty while we keep your team fit for service. Firefighter Owned. Physician Led. Research Driven.