Overview
Executive Assistant to Regional Director Jobs in Singapore, Singapore at Pierre Fabre Laboratories
Title: Executive Assistant to Regional Director
Company: Pierre Fabre Laboratories
Location: Singapore, Singapore
GENERAL DUTIES AND RESPONSIBILITIES
Provide high-level executive and administrative support to the APAC Regional Business Director, ensuring the efficient day-to-day management of regional operations and strategic priorities.
1. Executive & Administrative Support
- Provide comprehensive executive assistance, including complex calendar management, scheduling of internal and external meetings across multiple time zones, and prioritization of appointments.
- Prepare, review, and edit correspondence, reports, presentations, and meeting materials for senior leadership forums.
- Act as a trusted gatekeeper to support effective time management and decision-making for the APAC Regional Business Director.
2. Project Management & Initiative Support
- Provide project management support for regional projects and strategic initiatives, including planning, coordination, progress tracking, and follow-up on risks and dependencies.
- Track deliverables, milestones, and action items to ensure timely execution across regions and functions.
- Support governance routines such as project reviews, status reporting, and leadership updates.
3. Travel & Logistics Management
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas (if applicable), and detailed itineraries.
- Support logistics for leadership meetings, regional reviews, and offsites.
4. Stakeholder & Communication Management
- Act as a key liaison between the APAC Regional Business Director and internal stakeholders (HR, Finance, Marketing, Commercial teams) as well as external partners, vendors, and agencies.
- Manage external communication and public relations–related coordination when required, in alignment with corporate communication guidelines.
5. Confidentiality & Information Management
- Manage highly confidential and sensitive business information with discretion and professionalism.
- Organize and maintain structured filing systems (digital and physical) to ensure easy access to documents and records.
6. Team & Event Support
- Contribute to team engagement activities, leadership meetings, and regional events as needed.
- Perform other tasks and responsibilities as assigned by the APAC Regional Business Director.
QUALIFICATIONS AND SKILLS
- Bachelor’s degree in Business Administration or a related field.
- Minimum of 10 years of experience as an Executive Assistant or in a similar senior administrative role, preferably supporting regional or senior executives.
- Experience in project management, working in a multinational or regional APAC environment is an advantage.
- Excellent organizational and prioritization skills in a fast-paced, multi-country environment.
- Proactive, solution-oriented mindset with the ability to anticipate executive needs.
- Ability to work independently while collaborating effectively across functions and cultures
- High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and relevant collaboration tools.
- Excellent written and verbal communication skills.
- Strong time management and multitasking abilities.
- Professional interpersonal skills with the ability to interact confidently at all levels.
- Fluency in English is required; additional APAC languages are an advantage.
