Overview
Executive Assistant/ Contract Coordinator Jobs in Oregon City, OR at Goldstar ATM
Goldstar ATM is looking for a highly organized, reliable, and detail-oriented Executive Assistant / Contract Coordinator to support our founder with scheduling, document organization, contract review support, and day-to-day administrative tasks.
This is a part-time to full-time position with room to grow for the right person. The ideal candidate has experience as an executive assistant, legal assistant, paralegal, office manager, contract administrator, or similar role.
About the Role
This role is a mix of executive assistant work, contract coordination, scheduling, and project support. You will help the founder stay organized, prepared, and accountable while assisting with contracts, agreements, follow-ups, meetings, appointments, and various business tasks.
The right person will be calm, organized, hardworking, open to feedback, and comfortable working in a fast-moving environment where priorities shift.
Responsibilities
- Manage the founder’s calendar, meetings, appointments, and reminders
- Keep the founder accountable for meetings, deadlines, and follow-up items
- Assist with booking travel, appointments, calls, and business-related tasks
- Help review contracts, agreements, leases, vendor documents, and other paperwork
- Work with the founder and ChatGPT to review, tighten up, and organize contract language
- Prepare clean drafts, summaries, and final versions of documents
- Organize contracts, PDFs, notes, email threads, and business documents
- Track action items from meetings and make sure follow-up is completed
- Draft emails, meeting notes, summaries, and internal updates
- Coordinate with team members, vendors, customers, and partners as needed
- Assist with odd jobs and special projects from time to time
- Maintain confidentiality with sensitive business and legal documents
Qualifications
- Experience as an executive assistant, legal assistant, paralegal, contract coordinator, office manager, or similar role preferred
- Paralegal experience is a strong plus, but not required
- Strong writing, editing, and proofreading skills
- Extremely organized and detail oriented
- Comfortable using ChatGPT and other AI tools to help organize and refine documents
- Able to receive feedback and make revisions without taking it personally
- Calm, mild-mannered, professional, and dependable
- Strong follow-through and accountability
- Comfortable managing multiple priorities at once
- Good judgment with confidential information
- Proficient with Google Workspace, Microsoft Word, PDFs, email, and calendar tools
- Experience with contracts, leases, vendor agreements, or legal documents is preferred
Ideal Candidate
We are looking for someone who enjoys bringing order to chaos. This person should be comfortable helping organize a busy founder’s schedule, keeping track of loose ends, reviewing documents, and helping turn rough contract notes into clean, organized drafts.
You do not need to be an attorney. However, you should be comfortable reading business contracts, spotting confusing language, organizing questions, and helping prepare documents for review.
Schedule
- Part-time to start, with potential to grow into full-time
- Expected starting range: 20–30 hours per week
- Flexible schedule may be available
- Some availability during regular business hours required
Pay
Starting pay: $20–$28 per hour, depending on experience.
This position includes a 60–90 day review period. During this time, we will evaluate organization skills, follow-through, writing ability, contract/document support, scheduling reliability, communication, and overall fit.
After the review period, pay may increase to $28–$33 per hour for the right candidate based on performance, experience, and ability to take ownership of the role.
Higher starting pay may be considered for candidates with strong paralegal, legal assistant, contract administration, or executive assistant experience.
Work Location
This position is in office work and depending on experience, location, and business needs may include some remote work later.
Job Type
Part-time with potential for full-time
Benefits
- Flexible schedule
- Growth opportunity
- Direct work with the company founder
- Opportunity to be involved in contracts, operations, scheduling, and business development
- Fast moving, entrepreneurial work environment
How to Apply
Please submit your resume and a short note explaining why you would be a good fit for this role.
In your response, please include any experience you have with:
- Executive assistant work
- Legal assistant or paralegal work
- Contract review or document preparation
- Calendar management
- Working with business owners or executives
- Using ChatGPT or AI tools for writing, organization, or document support
- Do you have experience as an executive assistant, legal assistant, paralegal, or contract coordinator?
- Are you comfortable reviewing contracts and helping organize contract language, while understanding that you are not acting as an attorney?
- Are you comfortable receiving direct feedback and making revisions quickly?
- What tools have you used for scheduling, document management, and organization?
- Are you looking for part-time, full-time, or either?
- What hourly pay range are you looking for?
- Are you comfortable working directly with a busy founder and helping keep them organized and accountable?
Pay: $20.00 – $33.00 per hour
Benefits:
- Paid time off
Work Location: In person
Title: Executive Assistant/ Contract Coordinator
Company: Goldstar ATM
Location: Oregon City, OR
