Overview
Executive Assistant; Campus Jobs in Washington, USA at National Geographic
Position: Executive Assistant (Campus & Experiences)
**** How You’ll Contribute
**** The National Geographic Society headquarters, based in Washington, D.C., is undergoing a significant renovation project on its campus (called Base Camp). In 2026, we are opening the Museum of Exploration, featuring a state-of-the-art pavilion entrance, auditorium, iconic photo gallery, exhibition space, immersive walk-through attraction, retail, food and beverage, education center, archives, tours, and exciting new event space. The capstone of the renovation is a one-of-a-kind nighttime experience in the courtyard.
The Executive Assistant (EA) provides strategic support to the Chief Campus and Experiences Officer (CCEO) by managing administrative, operational, and special projects for the Campus & Experiences team and the Museum of Exploration. This role provides high- level project and administrative support. This position requires meticulous attention to detail, exceptional verbal and written communication, collaboration with colleagues at all levels of the organization and external partners, and a proactive approach to work with a positive mindset.
** Your Impact
*****
* Responsibilities Include:
**** Executive Support (40%)
* Use excellent prioritization skills, discretion, and tact to proactive manage the CCEO’s time, including a per-day and per-week basis, as well as a longer, strategic look that aligns time use to divisional priorities and organizational goals
* Manage the CCEO’s calendar including strategic scheduling and thoughtful coordination with internal and external constituents
* Actively responding to urgent items including sourcing accurate information and drafting responses
* Book travel for CCEO and for other department leaders as assigned; research flight/train and hotel options; ensure travel time is considered and accommodated in planning; prepare agendas and travel briefs to ensure seamless logistics while the CCEO is traveling
* Track expenses for Chief Campus and Experiences Officer and submit monthly reports
Executive Communications and Workflow (20%)
* Ensure the CCEO is appropriately prepared for meetings through succinct communications and compilation of accurate briefing materials
* Facilitate ad hoc and recurring meetings through preparation of agendas and talking points, and timely communications
* Ensure C&E work products that are reviewed by CCEO meet quality standards and are truly ready for review
* Prepare and disseminate directives and action requests to others on behalf of the CCEO to ensure efficient workflow; monitor deadlines, follow up on delegated tasks, and provide reminders
* Prepare presentation decks and talking points for the Chief Campus and Experiences Officer to present to internal and external audiences, including crafting narrative appropriate to the audience, drafting text, researching and selecting images, formatting, and working with internal stakeholders to ensure accuracy and on time delivery
Meeting and Event Planning (20%)
* Schedule and coordinate regular C&E division meetings, C&E leadership meetings, periodic team retreats, etc., including working with department heads, Chief of Staff, and CCEO to plan agenda, prepare presentations, etc.
* Manage C&E participation in and logistics for NGS key events, such as Collaboration Week, Storytellers Summit, and Explorers Festival
* Ensure event execution: research and recommend venues, book internal and external event space; prepare menus and order catering; plan, order, and test AV; prepare and send invitations and track RSVPs; etc.
* Coordinate with C&E staff, Global Special Events and other key departments.
Campus and Experience Team Support (20%)
* Draft, track, and update the forecast for sections of the Campus Leadership budget
* Work with internal and external stakeholders to schedule and reschedule meetings with multiple attendees
* Attend meetings and take notes for distribution after the meeting
* Process NDAs, contracts, and invoices/funding requests in a timely manner after ensuring accuracy
* Manage C&E shared drive, data, and other systems for central organization of files and deliverables, ensuring appropriate access controls
* Provide support for and management of…
Title: Executive Assistant; Campus
Company: National Geographic
Location: Washington, USA
Category:
