Overview

Executive Assistant Jobs in Atlanta, GA at South Arts Inc.

South Arts is seeking a highly organized, proactive Executive Assistant to support the Management Team and ensure strong coordination across South Art’s leadership activities. The Executive Assistant serves as a trusted partner to the Management Team (President & CEO, VP of Advancement & Strategy, and Asst VP of Programs) ensuring the efficient management of priorities, communications, scheduling, and organizational operations. This individual will act as a central point of coordination between the Management Team, staff, Board members, and external partners.

The ideal candidate is organized, detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced, mission-driven environment.

Company Requirements

  • Support the overall mission of the organization.
  • Support and assist with successful progress toward achieving current strategic plan.
  • Support the overall Inclusion and Belonging initiatives of the organization.
  • Assist customers and/or constituents in a professional and timely manner.
  • Lead budget planning and program forecasting for your area(s) of responsibility, if required for the position.
  • Travel and field work in the region, if/when required for the position.
  • Other duties as assigned or required for successful implementation of responsibilities.
  • Acceptance of job responsibility modifications as needed for alignment with any funding, program, or strategic plan modifications.

Responsibilities

Executive Services

  • Draft correspondence, agendas, and meeting minutes for South Arts Management Team during committee meetings, speaking engagements, advancement and internal staff meetings
  • Conduct research and provide project management for management team
  • Contact tracking and communications for before and after trips
  • Set appointments and itineraries for the Management Team
  • Oversees end-to-end travel coordination for the Management Team, ensuring efficient planning, booking, and execution of all travel-related arrangements.
  • Reserving any needed venues and equipment
  • Catering services coordination
  • Communicating with participants/constituents
  • Preparing documents, contracts, presentations and talking points

Required Skills

  • Office Administration and Management – Thorough knowledge of business and management principles involved in planning, resource allocation, and coordination of people and resources; Comprehensive knowledge of administrative office procedures and systems
  • Customer Service – Thorough knowledge of principles and processes for providing excellent internal and external customer service
  • Non-Profit Operations – General knowledge of non-profit operations and related state, federal and local agencies and organizations
  • Advancement – General knowledge of non-profit fundraising practices and familiarity with foundation research and grant-writing
  • Technology – Knowledge of office electronic equipment, and computer hardware and software
  • Accounting/Budgeting – Ability to perform arithmetic, algebraic, and statistical applications.
  • Ability to employ economic and accounting principles and practices in the analysis and reporting of data
  • Excellent written and oral communication skills
  • Exhibits exceptional discretion and professionalism in handling highly confidential, sensitive, and proprietary information.
  • Basic knowledge of MS Office, with advanced knowledge of:
  • Outlook – scheduling meetings, managing calendars, use of rooms and other advanced functions; also managing, importing and exporting contacts; task management
  • Word – document formatting, review options/tracking, mail merge, layout options
  • Excel – spreadsheet creation; column and row formatting; data sorting; page formatting, including borders, gridlines, and use of headers and footers
  • Basic knowledge of online systems such as:
  • CMS – web portal support systems
  • CRM – customer relationship management systems, specifically Sales
  • Grant tracking systems
  • Event/program registration systems
  • Basic knowledge of creating marketing/promotional level documents for internal or public-facing use
  • Ability to travel 15% of the time

Education & Experience

  • Bachelor’s degree in related field
  • Specialized in any of the following: Fine Arts, Liberal Arts, Arts Management/Administration, Public Administration, Communication, Public Relations, Nonprofit Administration.
  • Three or more years of significant expertise in artists’ community engagement.

Physical Requirements

  • Ability to work remotely and coordinate virtual meetings. 
  • Sedentary work – Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
  • The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading. Operation of office equipment such as copiers and shredders.
  • Use of fingers – Picking, pinching, typing or otherwise working, primarily with fingers.

Why South Arts?

At South Arts, we believe in building a more equitable future through creativity, collaboration, and impact. You’ll be part of a mission-driven team that values transparency, innovation, and community. South Arts strives to create a dynamic arts landscape in order to fulfill our mission of advancing Southern vitality through the arts. South Arts commits to providing opportunities for rural and distressed communities within our region while mindfully incorporating accessibility in programming. South Arts envisions a future in which everyone has access to the arts regardless of race, gender, sexual orientation, socio-economic status, age, ability, geography, religion, and thinking/communication styles.

We foster a supportive and inclusive culture where your work directly contributes to our growth and success. This is a Hybrid work environment. The current requirement is 3 days per month onsite at the Atlanta office. The number of in-office days may be adjusted based on organizational needs.

We offer a competitive total compensation package designed to support the well-being and growth of our team. The salary range for this position is $55,000 to $60,000 based on experience.

Our benefits package includes:

  • Health, dental, and vision insurance
  • Flexible spending account (FSA)
  • Generous vacation, sick, and holiday leave
  • 403(b) retirement plan with employer contribution
  • Short- and long-term disability coverage
  • Life insurance

How to Apply

Email your resume and cover letter highlighting your relevant experience and interest in amplifying our mission and elevating our brand to [email protected]. Applications will be reviewed on a rolling basis until the position is filled.

For more information about South Arts, please visit our website at www.southarts.org. 

Accommodations

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Pay: $55,000.00 – $60,000.00 per year

Benefits:

  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Professional development assistance
  • Retirement plan
  • Vision insurance

Work Location: Hybrid remote in Atlanta, GA 30309

Title: Executive Assistant

Company: South Arts Inc.

Location: Atlanta, GA

 

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