Overview
Executive Assistant Jobs in Hingham, MA at Confidential
Executive Assistant to the C-Suite
Location: Hingham
Job Type: Temp-to-Hire
Compensation: $52–$60/hr
We are looking for an experienced Executive Assistant to provide proactive, strategic support to two to three C-level executives. In this dynamic, multi-brand organization, you will serve as a trusted partner to senior leadership, ensuring they operate efficiently and effectively.
The ideal candidate is highly professional, exercises excellent judgment, and thrives in a high-visibility environment. You will anticipate needs and manage competing priorities while maintaining strict confidentiality. This is a great opportunity for an administrative professional seeking a long-term strategic role supporting enterprise leadership.
Key Responsibilities
Executive Support
- Act as a strategic partner by managing priorities, anticipating needs, and driving efficient decision-making.
- Provide comprehensive support, including calendar management, expense reporting, and records management.
- Exercise sound judgment to prioritize executive time, meeting requests, and communications.
- Coordinate complex domestic and international travel logistics, collaborating seamlessly with other Executive Assistants.
Calendar & Meeting Management
- Manage complex calendars involving multiple stakeholders, leadership meetings, and Board activities.
- Resolve scheduling conflicts and align priorities across cross-functional teams and departments.
- Prepare executives for meetings by organizing agendas, briefing materials, talking points, and pre-read documents.
Communications & Administrative Support
- Review and prioritize high-volume correspondence, drafting responses that align with the executive’s voice.
- Create and edit executive-level presentations, reports, and meeting summaries.
- Handle sensitive information regarding business strategy, personnel, and Board activities with the utmost discretion.
Cross-Functional Coordination
- Build strong relationships with senior leaders, administrative teams, and business partners.
- Support enterprise-wide initiatives by coordinating timelines, deliverables, and communications.
- Align corporate calendars to ensure seamless collaboration across the organization.
Meetings & Event Logistics
- Organize leadership forums, offsites, and special events, handling all logistics from catering to room setup.
- Attend select meetings to capture accurate notes, action items, and key decisions.
Qualifications
- 10+ years of executive administrative experience supporting C-suite leaders in a large, complex organization.
- Proven ability to support multiple executives with varying priorities and leadership styles.
- Background in retail, consumer products, or similar fast-paced environments is strongly preferred.
- Exceptional organizational and multitasking skills to navigate competing deadlines.
- Strong business acumen and the ability to work independently with minimal direction.
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
- Excellent written and verbal communication skills for interacting with Boards and external partners.
- High emotional intelligence, adaptability, and executive presence.
- A track record of accountability, reliability, and handling confidential information securely.
Pay: $52.00 – $60.00 per hour
Work Location: In person
Title: Executive Assistant
Company: Confidential
Location: Hingham, MA
