Overview
Executive Assistant Jobs in Indianapolis, IN at Thornberry Group
Position Overview
The Executive Assistant provides high‑level administrative and operational support to the executive leadership team. This role requires strong organization, professional communication, sound judgment, and the ability to work independently in a fast‑paced, executive environment. The Executive Assistant plays a critical role in executive reporting, presentation preparation, project coordination, vendor interaction, and front office operations.
Key Responsibilities
- Executive & Administrative Support
- Prepare, edit, and format correspondence, communications, presentations, reports, and other documentation
- Executive Reporting & Presentations
- Support executive‑level reporting and presentation development, including data compilation, formatting, editing, and coordination of materials for leadership meetings
- Ensure accuracy, consistency, and professionalism in executive deliverables
- Track priorities, deadlines, and follow‑ups to ensure commitments are met
- Support project coordination, timelines, and status updates
- Exercise strong independent judgment when prioritizing requests and managing competing demands
- Perform special projects and additional duties as assigned by the leadership team
Vendor & Office Operations
- Obtain, organize, and compare vendor quotes and proposals
- Coordinate with vendors on timelines, deliverables, and documentation
- Maintain organized records of quotes, contracts, and approvals
Front Office & Reception
- Serve as the first point of contact for visitors, callers, and general inquiries
- Manage incoming calls, emails, and in‑person inquiries with professionalism
- Maintain a clean, organized, and welcoming office environment
- Handle mail, deliveries, and shipments
- Manage office supplies, inventory, and general office organization
Qualifications
- 2-5 years of experience as an Executive Assistant or Senior Administrative Assistant supporting senior or executive leadership
- Bachelor’s degree (Business, Operations, Management, or related field)
- Strong written and verbal communication skills
- High level of organization, attention to detail, and time‑management ability
- Experience supporting executive reporting and presentations
- Familiarity with project management concepts and vendor coordination
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Preferred Experience
- Direct experience supporting C‑suite executive
- Experience in a private equity, multi‑entity, or fast‑growth environment
- Exposure to vendor management, quoting, or basic financial documentation
- Experience with Monday.com or other project management tools
What We Offer
- ICHRA Health Benefits
- Vision and Dental Benefits
- PTO
- Holiday Pay
- 401(k) Matching
Compensation is starting at $25.00 an hour, and increases with experience.
Thornberry Group is an equal opportunity employer committed to creating a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, national origin, disability, or any other protected characteristic. Employment decisions are made based on qualifications, merit, and business needs. We welcome applicants from all backgrounds and strive to provide a supportive and equitable work environment for all employees.
Pay: From $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have experience with Monday.com?
Education:
- Bachelor’s (Required)
Work Location: In person
Title: Executive Assistant
Company: Thornberry Group
Location: Indianapolis, IN
