Overview
Executive Assistant Jobs in Naples, FL at TST
About the Role
The Saad Team is one of Naples’ leading luxury real estate teams, operating in the luxury residential market. We are hiring a highly organized, proactive Executive Assistant to support the Team Lead and keep the business running at the standard our clients expect.
This is not a receptionist role. It is a high-trust operational position for someone who anticipates what is needed before being asked, communicates with professionalism, and takes full ownership of their responsibilities without hand-holding.
What You Will Own
Manage and protect the Team Lead’s calendar, including scheduling, prep notes, and confirmations
Process and triage the Team Lead’s inbox; every sender gets a response, same day
Coordinate active listings and buyer files, including document handoffs, vendor scheduling, and transaction timelines
Maintain Google Drive file structure and naming conventions with precision
Manage CRM task follow-through in Follow Up Boss
Handle purchasing, client gifting, and vendor coordination
Book travel and anticipate logistics two or more weeks in advance
Attend a standing weekly admin meeting prepared with a full status update on all moving pieces
What We Are Looking For
2+ years of executive assistant or operations experience, real estate a plus
Exceptional written communication, professional and concise
Detail-oriented to a degree that errors feel personal
Discreet with client information and internal strategy, no exceptions
Comfortable in Google Workspace, CRM platforms, and digital task systems
Calm under pressure, fast-moving, and capable of managing competing priorities without losing accuracy
A "design the play in advance" mindset; you think ahead, not reactively
Compensation
Competitive salary commensurate with experience. Please include your resume and a brief note on why this role is the right fit for you.
Pay: $51,031.59 – $61,457.39 per year
Application Question(s):
- What is your biggest computer weakness?
Experience:
- EA: 2 years (Required)
Work Location: In person
Title: Executive Assistant
Company: TST
Location: Naples, FL
