Overview
Executive Assistant Jobs in Mountain View, CA at Dexian
Title: Executive Assistant
Company: Dexian
Location: Mountain View, CA
Job Title: Sr. Executive Assistant
Pay range: $68 – 70.72/hr.
Duration: 6 months
Location: Mountain View, CA
Hybrid
Responsibilities:
Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. Handles confidential information and communications. Full comprehension of company's operation and procedures. May also be responsible for training and supervising lower level clerical staff. Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
Onsite in MTV – 3 days each week – flexible around MON-THU days. If there are events, a FRI could be added.
Supporting 2 DIRs + 1 VP + other EA team members indirectly
Top 3 skills: (1) Strong communication skills in working with partners across functional groups (2) Flexible and ability to anticipate needs and (3) strong coordination skills
Primary Tasks:
- Calendar management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Communication: Handle internal and external communications on behalf of executives, (manage emails & slacks )
- Documentation: Prepare reports, presentations, and other documents as requested by executives.
- Event planning: Organize and coordinate events, such as conferences, meetings, and team-building activities.
- Expense management: Track and manage expenses, including processing expense reports and budgeting. Concur familiarity is a plus
- Project support: Assist with the management and execution of projects, ensuring they are completed on time and within budget.
- Stakeholder engagement: Act as a liaison between executives and other stakeholders, maintaining strong relationships across the organization.
Skills:
- Minimum of 10+ years(preferred) working at the Executive administrative level, effectively supporting multiple leaders at one time
- Advanced Outlook calendar management is critical
- Expert level knowledge of Windows desktop computer applications, MS Office (Word, Excel, PowerPoint), G Docs (Slides, Excel and Word), Box skills
- Strong organization, project management and problem-solving skills
- Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency Friendly and professional demeanor, with a “can do” attitude
- Ability to act quickly from one task to another, seamlessly and professionally
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision
- Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
- Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
- Ability to identify business issues and coordinate an appropriate response with the key stakeholders
- Proven experience working in a fast-paced environment while providing superior service level
Tools:
Google Suite
Slack
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
