Overview
Executive Assistant Jobs in St. Louis, USA at Adaptive Solutions Group
Location: St. Louis
Executive Assistant
Adaptive Solutions Group is a premier provider of information technology personnel, offering contract, contract‑to‑hire, and direct placement positions in the St. Louis and Kansas City areas.
Responsibilities
- Provide high‑level administrative support to senior leadership, including calendar management, meeting scheduling, and conflict resolution.
- Coordinate and oversee company meetings, leadership events, and annual organizational gatherings, including logistics, communication, and budget support.
- Keep leadership informed of upcoming commitments, deadlines, and responsibilities to ensure timely preparation and follow‑up.
- Manage expense reports and support compliance with internal policies and procedures.
- Arrange and coordinate complex travel plans, including flights, lodging, transportation, and detailed itineraries.
- Compile, organize, and prepare documents, materials, and presentations for meetings and conferences.
- Serve as a primary point of contact between senior leadership, internal stakeholders, and external partners, ensuring clear and professional communication.
- Oversee company event planning and budget coordination for internal and external functions.
- Support community engagement and charitable giving coordination aligned with organizational priorities.
- Manage employee engagement or recognition programs and related initiatives.
- Supervise administrative support staff, delegate tasks, and help ensure efficient office operations.
- Oversee office maintenance, workplace planning, and space coordination to support operational efficiency.
- Continuously review and improve policies, procedures, and administrative workflows.
Required Qualifications
- Strong experience providing executive‑level administrative support.
- High level of proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Comfortable using a variety of technology tools, devices, and business applications.
- Strong organizational and time management skills.
- Strong problem‑solving and critical thinking abilities.
- Ability to manage multiple priorities and maintain attention to detail in a fast‑paced environment.
- Ability to handle sensitive information with a high level of confidentiality and discretion.
- Strong written and verbal communication skills.
- Ability to work independently while supporting senior leaders and broader operational needs.
Preferred Qualifications
- Bachelor’s degree preferred.
- Experience supporting executive teams in complex, fast‑paced business environments.
- Experience coordinating events, travel, budgets, and internal communications.
- Experience supervising administrative staff or coordinating office operations.
- Familiarity with document templates, office systems, and process improvement efforts.
Benefits
Adaptive Solutions Group offers a competitive compensation and benefits package that includes medical, dental, short‑term disability, long‑term disability, life insurance, 401(k), paid vacation, and holidays. Compensation ranges up to $90,000, with a 10% bonus opportunity.
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Title: Executive Assistant
Company: Adaptive Solutions Group
Location: St. Louis, USA
Category:
