Executive Assistant

Buchart Horn, Inc. is seeking an experienced Executive Assistant to the President to provide senior-level administrative, operational, and supervisory support within a multi-office AEC environment. This role supports executive leadership by managing priorities, coordinating cross-functional efforts, and ensuring administrative operations align with firm objectives, project delivery needs, and regulatory requirements.

Key Responsibilities

• Serve as the primary liaison between the President and internal teams, clients, and external partners
• Provide oversight and support for administrative staff across all Buchart Horn locations, including hiring, training, and performance support
• Collaborate with HR, Accounting, IT, Operations, and Business Development on firm-wide initiatives
• Develop, implement, and maintain administrative policies, procedures, and best practices
• Prepare operational and financial reports and support month-end and year-end financial activities
• Maintain business registrations and licenses for the firm and its subsidiaries
• Support project accounting systems, administrative platforms, and system implementations (including Unanet)
• Serve as a point of contact during audits and for administrative and procedural inquiries
• Maintain confidentiality and professionalism in all executive and firm matters

Qualifications

• Bachelor’s degree in Business Administration or equivalent relevant experience
• Experience supporting executive leadership in an AEC, engineering, or professional services firm preferred
• Supervisory or team leadership experience strongly preferred

Skills & Abilities

• Strong organizational, prioritization, and time management skills
• High level of discretion, judgment, and professionalism
• Ability to lead administrative staff and collaborate across technical and non-technical teams
• Clear, professional communication skills with staff, leadership, and clients
• Ability to develop proficiency in project accounting and firm management systems (BST, Newforma, Deltek Vision)