Overview
Executive Administrative Assistant Jobs in Newport Beach at Konnect Holdings, LLC
Job Title: Executive Administrative Assistant / Operations Support
Location: Newport Beach, CA
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM–5:00 PM/Hybrid
Compensation: $60,000 annually
Company Overview:
A growing, customer-focused organization committed to operational excellence, exceptional guest experiences, and strong cross-functional collaboration. The company values teamwork, innovation, and delivering outstanding service across all aspects of its business.
Job Summary:
The Executive Administrative Assistant / Operations Support provides high-level administrative support to executive leadership while serving as a central resource for office operations and operational support initiatives. This role manages executive priorities, coordinates company projects and events, supports guest relations, and ensures the efficient day-to-day operation of the corporate office. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining strict confidentiality.
Key Responsibilities:
Executive & Administrative Support
- Provide administrative support to executive leadership while maintaining the highest level of confidentiality and professionalism
- Coordinate executive calendars, meetings, and operational communications
- Manage office operations to ensure an organized and efficient work environment
- Greet visitors and coordinate incoming phone calls and office communications
- Order office supplies, food, beverages, and maintain common office areas and equipment
- Coordinate lunches and logistics for meetings and company events
Guest Relations & Customer Support
- Monitor and respond to online customer reviews and feedback across multiple platforms
- Serve as the primary contact for guest feedback received through company communication channels
- Coordinate issue resolution with appropriate internal departments
- Track customer feedback trends and prepare summary reports
- Manage customer goodwill programs, including gift cards, promotional items, and related reporting
- Research customer inquiries and process refunds when appropriate
Operations Support
- Coordinate business account setup and maintenance for company locations
- Manage print and marketing materials through external vendors
- Assist with marketing initiatives, campaigns, and product support
- Maintain product and menu-related information and tracking documentation
- Coordinate monthly sales meetings and operational events
- Support new location openings through vendor coordination, permits, supply ordering, mail services, signage, and opening events
- Assist operations leadership with scheduling and workforce communications
- Support fundraising initiatives and charitable partnership requests
- Assist Operations and Training teams with special projects as assigned
Facility Coordination
- Serve as the primary contact for building management, maintenance vendors, cleaning services, and office security needs
- Coordinate office maintenance and facility-related requests
Qualifications
Required:
- 1–4 years of administrative, executive support, or office management experience, or an equivalent combination of education and experience
- Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Access
- Experience with Adobe Photoshop or similar graphic editing software
- Excellent written and verbal communication skills
- Strong organizational, time management, and multitasking abilities
- Ability to work independently while managing multiple priorities
- Strong attention to detail and follow-through
- Ability to type 75+ words per minute
- Ability to maintain confidentiality and exercise sound judgment
- Strong interpersonal skills with the ability to build relationships across all levels of the organization
Preferred:
- Bachelor’s degree in Business or a related field
- Restaurant or hospitality industry experience
- Shorthand experience
Key Competencies:
- Initiative and accountability
- Adaptability and flexibility
- Strong customer service orientation
- Team collaboration
- Sound decision-making
- Organization and attention to detail
- Ability to perform effectively in a fast-paced environment
Work Environment:
- Office-based work environment
- Occasional overtime as business needs require
- Frequent sitting with occasional walking, reaching, stooping, and kneeling
- Ability to handle confidential information and perform effectively under deadlines and changing priorities
Pay: $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Retirement plan
- Vision insurance
Work Location: In person
Title: Executive Administrative Assistant
Company: Konnect Holdings, LLC
Location: Newport Beach
