Overview
Administrative Assistant/Parts Admin – Automotive Shop Jobs in Newton, MA at Pleasant Car Care
Administrative Assistant – Automotive Shop – Pleasant Car Care
Full-Time Position
We are looking for a highly organized, detail-oriented Administrative Assistant to support daily operations at our automotive repair facility. This role works directly with the General Manager and Corporate team to ensure the shop runs smoothly and efficiently.
If you thrive in a structured environment, enjoy staying organized, and can manage multiple responsibilities without dropping the ball — this role is for you.
Key ResponsibilitiesDaily
Financial & Administrative Duties
- Verify prior-day sales, cash, and financing transactions
- Prepare and complete bank deposits
- Reconcile vendor and financing transactions
- Maintain accurate documentation and digital filing
- Log deposits and process refunds/returns
Payroll & Timekeeping
- Review and audit employee timecards
- Correct punch errors and verify payroll accuracy
- Assist with bi-weekly payroll processing
Office & Operations Support
- Manage emails and daily correspondence
- Keep vendor orders and returns organized and within limits
- Track warranty claims and ensure proper documentation
- Oversee business subscriptions, licensing, and renewals
- Order and maintain office and shop supplies
Loaner Vehicle Coordination
- Track loaner vehicles (check-in/check-out)
- Maintain proper documentation and vehicle logs
- Coordinate cleaning and maintenance as needed
Monthly & Ongoing Responsibilities
- Assist with monthly inventory counts
- Reconcile vendor statements
- Build and maintain employee schedules
- Track facility maintenance (lawn, window washing, inspections, etc.)
What We’re Looking For
- Strong organizational and time management skills
- High attention to detail
- Ability to manage multiple systems and deadlines
- Comfortable working with payroll/timekeeping software
- Automotive industry experience is a plus (not required)
- Self-starter who can stay ahead of tasks without constant reminders
Why Join Us?
- Stable, growing automotive business
- Structured systems and clear expectations
- Leadership support
- Long-term opportunity
Job Type: Full-time
Pay: $60,000.00 – $80,000.00 per year
Work Location: In person
Title: Administrative Assistant/Parts Admin – Automotive Shop
Company: Pleasant Car Care
Location: Newton, MA
