Overview
Deputy Recording Clerk or Trainee Jobs in Florence, AZ at Pinal County
Title: Deputy Recording Clerk or Trainee
Company: Pinal County
Location: Florence, AZ
This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7459935
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- THIS RECRUITMENT IS FOR BOTH DEPUTY RECORDING CLERK AND DEPUTY
RECORDING CLERK TRAINEE.THE POSITION AND SALARY WILL BE DETERIMINED
BASED ON APPLICANTS QUALIFICATIONS, IF SELECTED.**
**JOB SUMMARY – DEPUTY RECORDING CLERK**
**PAY GRADE 07**
**SALARY RANGE – $42,000 – $59,117**
Under basic supervision, receives and reviews various official documents
to determine appropriate actions based upon knowledge of statutory and
regulatory requirements. Maintains the County Voter Registration of
active and inactive voter listings. Processes and maintains record of
official documents, voter registration forms and early ballots. Provide
customer service, and perform historical research of various public
records in the County Recorders Office (CRO).
**JOB SUMMARY – DEPUTY RECORDING CLERK TRAINEE**
**PAY GRADE 06**
**SALARY RANGE – $36,157 – $54,236**
Under close supervision, receives and reviews various official documents
to determine appropriate actions based upon knowledge of statutory and
regulatory requirements. Maintains the County Voter Registration of
active and inactive voter listings. Processes and maintains record of
official documents, voter registration forms and early ballots. Provide
customer service, and perform historical research of various public
records in the County Recorders Office (CRO). This is an entry level,
trainee position. Upon successful completion of the probationary period
and after the one-year training period, individuals in this
classification are eligible for a non-competitive promotion to the
Deputy Recording Clerk position.
## TYPICAL CLASSIFICATION ESSENTIAL DUTIES
Typical Classification Essential Duties – Deputy Recording Clerk
- Review, process, and research technical and official documents for
the County Recorders Office (CRO) and determine appropriate action
to perform duties within scope of authority and training, and in
compliance with State, Federal and County regulations, policies and
quality standards.
- Review documents for validity and accuracy of information and
record, file, sort, and distribute official documents and voter
registration cards.
- Prepares early ballot distribution for all elections.
- Verifies signatures on early ballot affidavits, candidate petitions
and provisional/conditional ballots within specified time frames as
required by Arizona Revised Statutes.
- Enter information into computer system programs to initiate actions
based on documents received and apply proper codes and indexing
information resulting from review of the documents.
- Perform document scanning and processing, scan document image in
accordance with CRO quality standards.
- Maintain, research, update, and sort statistical databases utilizing
specialized computer software applications.
- Maintain accounting and transaction records and filing systems,
enter cashiering data into computer systems, invoice for and receive
payments, process transactions, update accounts, and balance
receipts.
- Conduct special research and analysis projects, summarize data, and
generate reports.
- Provide customer services, respond to requests for information,
update, retrieve, and release information according to procedures,
and refer matters r equiring policy interpretation to supervisor for
resolution.
- To promote and adhere to the workplace values of accountability,
commitment, and teamwork to help enrich lives beyond expectation.
- Maintain absolute confidentiality of work-related issues, customer
records, and restricted County information.
- Perform other related duties as required.
- TYPICAL CLASSIFICATION ESSENTIAL DUTIES – DEPUTY RECORDING CLERK
TRAINEE:**
Review, process, and research technical and official documents for the
County Recorders Office (CRO) and determine appropriate action to
perform duties within scope of authority and training, and in compliance
with State, Federal and County regulations, policies and quality
standards.
Review documents for validity and accuracy of information and record,
file, sort, and distribute official documents and voter registration
cards.
Prepares early ballot distribution for all elections.
Verifies signatures on early ballot affidavits, candidate petitions and
provisional/conditional ballots within specified time frames as required
by Arizona Revised Statutes.
Enter information into computer system programs to initiate
