Executive Assistant Jobs in Calgary, Canada at Taiga Building Products
Our Company:
We are an established international wholesale distributor of building products, with branches across Canada and the U.S. With over 50 years of reliable service, we are a publicly listed company on TSX, offering competitive compensation and a full benefits package.
About the Role:
The Executive Assistant provides high-level administrative and coordination support to Taiga’s executive leadership team. This role is focused on enabling executives to operate effectively by managing complex travel, expense reporting, meetings, and events, while acting as a trusted point of contact for directing requests across the organization. This position is best suited for a proactive, highly organized professional who thrives in a fast-paced environment, exercises sound judgment, and is comfortable interacting with senior leaders, employees, and external partners.
Location
:
Calgary AB or Burnaby BC, Canada | Full-time | In-office
What You’ll Do
Executive Travel & Expense Management
Coordinate complex domestic and international executive travel, including flights, accommodations, ground transportation, and itineraries
Ensure all travel arrangements are accurately reflected in executive calendars
Proactively anticipate and resolve travel-related issues
Prepare, track, and submit executive expense reports with accuracy and timeliness
Maintain organized expense documentation and liaise with Finance as needed.
Meetings, Minutes & Executive Support
Coordinate executive and leadership meetings, including scheduling, agendas, and materials
Attend designated meetings and prepare clear, concise meeting minutes
Track and distribute action items and follow-ups
Support preparation of executive presentations and briefing materials
Handle sensitive information with professionalism and discretion
Event Planning & Coordination
Coordinate logistics for corporate events, executive meetings, management meetings, and industry conferences
Manage event-related travel, venues, registrations, catering, and AV requirements
Act as a central administrative contact for internal and external event stakeholders
Ensure events are well-organized and professionally executed
Traffic Triage & Executive Gatekeeping
Act as a first point of contact for incoming requests from employees, vendors, and industry partners
Assess, prioritize, and direct requests to the appropriate executive or department
Support effective use of executive time through thoughtful triage and follow-up
Assists with drafting, editing, and sharing tailored communications such as correspondence, presentations, and policies and procedures.
Contract Maintenance – Buying Groups (Limited Scope)
Maintain and organize contracts and documentation related to Taiga’s buying groups
Ensure appropriate filing, version control, and document accessibility
Track key dates such as renewals and amendments and flag items requiring executive review
This role does not include negotiation or management of national accounts
What You Bring
5+ years of experience as an Executive Assistant or senior administrative professional supporting executive leadership
Proven experience managing executive travel and expense reporting
Experience preparing meeting minutes and supporting senior-level meetings
Strong organizational skills with exceptional attention to detail
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
High degree of professionalism, discretion, and judgment
Why Join Taiga
You’ll work closely with senior leaders, gain exposure to high-level decision-making, and play a key role in keeping the organization running smoothly. This role offers variety, responsibility, and the opportunity to be a trusted partner to the executive team.
Benefits
Annual Salary – $60,000 to $90,000
Dental care
Extended health care
Life insurance
RRSP match
Vision care
Wellness program
How To Apply?
If you’re eager to contribute to a growing team and ensure operational efficiency, we encourage you to apply with your resume, referencing ” Executive Assistant ” to . Only candidates selected for an interview will be contacted.
Please note:
As part of the hiring process, this role may require a background check. Would you be open to completing one?
Why Work for Taiga?
Equal opportunity employer, leading wholesale distributor of building products within North America! Check us out at
Final date to receive applications:
Posting date: April 8, 2026
City: Calgary
Prov/State: Alberta
Application Form
Taiga application: Executive Assistant
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Title: Executive Assistant
Company: Taiga Building Products
Location: Calgary, Canada
Category:
