Overview

Department Business Administrator Procurement and Travel Jobs in Houston, USA at University of Houston

Position: Department Business Administrator for Procurement and Travel

Department
:
University Libraries Salary
: $49,400 – $63,000

Manages the administrative, financial, budgetary and human resources operations of a very complex university department.

Responsibilities

  • Plans and manages the department’s human and financial resources to support department objectives.
  • Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting‑related issues within the department.
  • May establish the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.
  • Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.
  • May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
  • Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers.
  • Oversees the management and maintenance of database for all personnel and payroll records.
  • Interprets university policies and procedures for faculty and staff.
  • Performs other job‑related duties as assigned.

    • The Department Business Administrator manages procurement and travel processes and transactions as part of University Libraries business affairs team.

    Duties Specific to This Position

    • Process and manage purchasing contracts for University Libraries, working effectively with vendors and contractors as well as university contract administration and purchasing department colleagues
    • Supervise two Financial Coordinators and manage their work with travel, vouchers, requisitions, and other financial transactions, serving as backup as needed to ensure that response time expectations are met
    • Monitor finance team requests and manage workflows efficiently
    • Prepare reports to monitor financial activity and facilitate planning, projections, and analysis
    • Assist with reconciliation, budget journal transfers, journal entries, and cash handling
    • Manage parking for donors and visitors to the Libraries

    Required Qualifications Specific to This Position

    • Experience with Peoplesoft Finance
    • Experience with Concur

    Preferred Qualifications Specific to This Position

    • Experience creating vouchers and requisitions in Peoplesoft Finance
    • Experience creating and approving travel requests and expense reports in Concur

    Knowledge, Skills, and Abilities

    • Superb organizational and time management skills
    • Precise attention to detail and excellent verbal and written communication skills
    • Capacity to be an effective team member and to work independently
    • Commitment to providing excellent customer service

    Experience will be considered in lieu of education.

    Education will be considered in lieu of experience.

    MQ:
    Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job‑related 4 year degree from a college or university or an equivalent in‑depth specialized training program that is directly related to the type of work being performed.

    Requires a minimum of three (3) years of directly job‑related experience.

    All positions at the University of Houston‑System are security sensitive and will require a criminal history check.

    The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

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    Title: Department Business Administrator Procurement and Travel

    Company: University of Houston

    Location: Houston, USA

    Category:

     

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