Construction Administrative Assistant | Holland Home

Construction Administrative Assistant | Full Time | Monday – Friday

Holland Home has been serving Grand Rapids area seniors with love and compassion for over 130 years. Our continued growth reflects an organization committed to excellence. This is our mission and the reason why so many quality professionals share their God-given gifts with our residents. If you share this mission, we would be honored to show you more.

We are seeking a Construction Administrative Assistant for our Construction and Renovation Team. This role provides administrative and project support to members of the construction, renovations, and design teams in a fast-paced, time-sensitive environment.

Required Skills and Responsibilities

• Accuracy and attention to detail
• Handling confidential information
• Create and implement onboarding processes for various positions
• Write standard operating procedures (SOPs) and work flows under the direction of various directors
• Generate weekly and monthly reports from platforms including Worxhub, UKG, Smartsheets
• Provide support to the Renovations Coordinators
• Crosstrain with Project Manager Scheduler, Construction Project Manager and Renovation Coordinators
• Maintain departmental and resident records using construction software
• Effectively communicate with all levels of staff, residents, clients, and community
• Fielding inquiries from residents and trades
• Assist with obtaining permits
• Invoice processing

Education & Experience

• Knowledge normally acquired through completion of a high school diploma or equivalent, required
• Associate or bachelor’s degree, preferred
• Two to four years of related administrative experience, required
• Prior administrative experience in the construction sector, preferred
• Proof of a valid driver’s license, vehicle liability insurance, and reliable means of transportation, required

Benefits

• PTO and paid holidays
• Medical Benefit Credit Program (choose the best benefits for you and your needs)
• Retirement Savings Plan with employer matching
• Insurance allotments as well as FSA and HSA options

About Holland Home