Overview
Clerical Specialist Deeds Jobs in Bangor, USA at County of Penobscot
Position: Clerical Specialist 1 Deeds
Under the general supervision of the Register of Deeds and the Deputy Register of Deeds, responsible for performing clerical duties in the processing of real estate documents and plans for recording in accordance with Maine statutes and policies and procedures established by the Register of Deeds.
Essential Duties/Responsibilities
- Sets up cash drawer and/or sets up public work stations each day
- Greets the general public in a polite manner
- Assists members of the general public with finding a copy of a document or plan
- Answers incoming telephone calls and answers questions; refers to supervisor for further action when necessary
- Receives, checks for validity, and records land documents and plans; refers to supervisor for further action when necessary
- Processes transfer tax form information on Maine Revenue Services web site
- Prepares return notices for unrecordable documents
- Indexes documents including date, location, marginal references, grantors and grantees, return address
- Assists with proofreading of the indexing of documents
- Scans documents to create a digital image of each page
- Verifies and compares original documents with digital image, checking for clarity and completeness prior to returning original documents to submitters
- Returns documents to submitters when the recording process is complete
- Maintains confidentiality of sensitive information
- Performs other related duties as required
Knowledge/Skills/Experience Required
Education:
High school diploma or equivalent
ExperienceSkills
- Must have basic understanding of and ability to communicate in English
- Must be willing to learn new things and be able to adjust as technology and Maine laws and their interpretation change
- Ability to work with the public in a pleasant manner
Knowledge/Skills/Experience Preferred
- Understanding of Maine law as it pertains to real estate and transfer tax exemptions
- Proficient in computer use and terminology
Physical Demands/Conditions/Requirements
- Must be able to perform light duty lifting (up to 25 lbs.)
- Must be able to sit and/or stand for long periods
- Must be able to use a computer terminal for long periods
- Must be able to project a welcoming manner to the general public in appearance, speech and demeanor
Must pass a full criminal and motor vehicle background check.
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Title: Clerical Specialist Deeds
Company: County of Penobscot
Location: Bangor, USA
Category:
