Overview
Attendance Technician #32 Jane Frederick High School Jobs in Stockton, CA at Stockton Unified School District
Title: Attendance Technician #32 Jane Frederick High School
Company: Stockton Unified School District
Location: Stockton, CA
Basic Function
Under the direction of an assigned administrator, perform a variety of technical duties in support of student attendance accounting functions at an assigned site; prepare, maintain and account for Average Daily Attendance (ADA) and other attendance records and reports in accordance with established rules and regulations.
Essential Duties
Perform a variety of responsible clerical duties in support of student attendance accounting functions at an assigned school site; provide support for a variety of student attendance-related functions as assigned; assure smooth and efficient office operations; prepare, maintain and account for ADA and other attendance records and reports; assure accurate accountability for student attendance; review attendance records and reports for compliance with applicable laws, codes, rules and regulations; establish and maintain filing systems; utilize a computer and assigned student information system to scan or input attendance documents and related data; maintain automated student records; create queries and generate a variety of computerized lists, forms and reports; assure the timely distribution and receipt of a variety of records and reports; assure accuracy of input and output data; verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; place and receive phone calls and receive notes regarding student absences; record receipt of notes and incoming telephone calls; distribute, collect and process a variety of attendance and other forms required for accurate record-keeping; review forms for accuracy and completeness; duplicate materials as needed.
Issue admittance forms to students who are late or are returning after an absence; check students in and out of school; issue off-campus passes as appropriate; refer truancy issues to appropriate personnel or outside agency.
Compose correspondence independently or from oral instructions as assigned; type letters, reports, memoranda, records, labels and other materials from straight copy, rough drafts or oral instructions; proofread and verify accuracy of documents; operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software; communicate with students, parents, administrators, faculty and various outside agencies to exchange information and resolve issues or concerns related to student attendance; set up automated attendance phone call system and prepare daily call reports as assigned by the position; maintain regular and prompt attendance in the work place; perform related duties as assigned.
Knowledge Of
- District attendance policies, procedures, terminology and attendance accounting methods.
- Modern office practices, procedures and equipment.
- Applicable laws, codes, regulations policies and procedures.
- Record-keeping and report preparation techniques.
- Telephone techniques and etiquette.
- Oral and written communication skills.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
- Operation of a computer and assigned software.
- Methods of collecting and organizing data and information.
- Basic math.
Ability To
Perform a variety of technical duties in support of student attendance accounting functions at an assigned site.
- Prepare, maintain and account for ADA and other attendance records and reports in accordance with established rules and regulations.
- Verify excused and unexcused absences.
- Interpret, apply and explain laws, codes, rules and regulations related to assigned activities.
- Answer telephones and greet the public courteously.
- Type or input data at 45 words per minute from clear copy.
- Understand and follow oral and written instructions.
- Meet schedules and time lines.
- Complete work with many interruptions.
- Operate standard office equipment including a computer and assigned software.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working relationships with others.
- Add, subtract, multiply and divide quickly and accurately.
- Develop and maintain cooperative working relationships with those contacted in the course of work.
- Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described.
Education And Experience
Any combination of education, training, and/or experience equivalent to: graduation from high school and two years of general clerical experience involving record-keeping and frequent public contact.
Environment
WORKING CONDITIONS:
Indoor work environment.
Physical Demands
Employee in this position must have/be able to:
- Enter data into a computer terminal/typewriter and operate standard office equipment.
- Sit for extended periods of time.
- See and read a computer screen and printed matter with or without vision aids.
- Hear and understand speech at normal levels and on the telephone, with or without hearing aids.
- Lift and/or carry up to 25 lbs at waist height for short distances.
- Bend at the waist.
- Reach overhead, above the shoulders and horizontally, grasp, push/pull.
