Administrative Technician

The Position

• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
• The hiring department has the discretion to consider internal applicants on the Eligibility list prior to considering all applicants on the Eligibility list.
• The City reserves the right to limit the number of external applications accepted to the first one hundred (100) applications.
• Qualified candidates whose qualifications best meet or exceed the requirements of the position and needs of the City will be asked to participate in an Examination process that may include a combination of an in-person Panel Oral Interview, in-person Practical Exam, Training and Experience evaluation, and/or in-person Written Exam.

Public Works Agency

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City’s team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City’s vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario’s 2026 State of the City

• Important Background Investigation

Successful candidates appointed to the Ontario Fire Department or Ontario Police Department are subject to a satisfactory background investigation conducted by the Ontario Police Department. The background investigation will include the following: passing of a polygraph test and the successful completion of a post-offer medical exam (including drug screen). Candidates may be disqualified from further consideration during the background investigation for a variety of reasons including if they have: an excessive number of traffic citations and/or collisions; arrests and/or convictions; a history of illegal substance abuse; poor credit history (factors include bankruptcy, foreclosures, liens, repossessions, and recency); or thefts from a previous employer. For clarification of any of the above disqualifying reasons, please call the Police Department Background Unit at (909) 408-1820. The following list describes some areas that are covered in the background investigation:

• Your relatives, references, and acquaintances are asked to comment on your suitability for a career in law enforcement.
• The information supplied regarding your educational history is examined and verified.
• You must list a history of your residences.
• Your work history and experience are examined with regard to your dependability, relationships with fellow workers, trustworthiness, and general job performance.
• Military service records are subject to verification.
• The background investigation considers your management of personal finances (however, being in debt does not automatically disqualify you).

Your criminal, driving, and insurance records are evaluated. Felony convictions will be grounds for disqualification from the selection process.

Examples of Essential Functions

• Provides support to Department professional staff in the coordination and presentation of special programs and projects.
• Processes and completes account set-up requests and invoices.
• Assists in the preparation of bid award and rejection letters.
• Prepares requisitions for purchase orders, change orders and recruitments.
• Compiles, inputs, and coordinates input into the computer using business application software.
• Maintains records and databases which may include accounting, budget, timekeeping, employee, work orders, procurement including reconciliation of Pcards and/or other records.
• Coordinates and assists in the development of specialized management reports, tables, and charts.
• Reviews administrative and procedures manuals for revision requirements.
• Provides lead direction and technical expertise to lower-level administrative staff.
• Answers customer phone calls and provide information to the public.
• Performs other related work as required.

• May assist with departmental budget preparation; reviews and codes city revenues.
• May assist in the updating of automated software programs.
• Assists in the preparation and procurement of informal and formal bids.
• Prepares Letters of Agreement, Contracts, and Amendments for grant funds and submits, reports to the governing board as required.
• May assist in maintaining an inventory of the City’s vehicles and coordinates the processing of registration with the Department of Motor Vehicles.
• Maintains records of City and grant procured assets and equipment.

Qualification Guidelines

• Minimum of two years of college with major coursework in business administration, personnel management (Human Resources), accounting, computer science, or related field.
• Workday Financial experience

NOTE: Proof of education must be provided by way of attachment to your online application. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. Failure to attach required documentation may result in the rejection of your application.

Supplemental Information

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package.