Overview
Administrative Specialist Senior Jobs in La Grange, KY at Commonwealth of Kentucky
Title: Administrative Specialist Senior
Company: Commonwealth of Kentucky
Location: La Grange, KY
Advertisement Closes
7/16/2026 (8:00 PM EDT)
2603312
Administrative Specialist Senior
Pay Grade 13
Salary
$39,284.88 – $58,927.20 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
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Hiring Agency
Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab
Location
1612 Dawkins Road
La Grange, KY 40031 USA
Description
Kentucky Correctional Psychiatric Center (KCPC) is located in LaGrange, Kentucky and performs competency evaluations for persons in Kentucky. We are the only forensic hospital in the state, serving all 120 counties. Our team has a 37.50-hour work week and includes health insurance, life insurance, paid leave and retirement benefits. We are currently looking for an Administrative Specialist Senior who possesses the skill, knowledge, and desire to be part of our team.
Responsibilities Include But Are Not Limited To
- Works with the evaluating staff to request medical and school records and other records for evaluation process. Maintains database of contact information for record requests and records requested and received.
- Reviews admission pending list to determine upcoming patient admissions in order to request discovery and other records prior to patient admission. Scans received records into patient folders and notifies assessors of receipt.
- Provides administrative support in entering requested and received records into the system, maintaining the database for these items for Health Information Management.
- Provides administrative support to the Director of Social work in developing and implementing the department's Quality Assurance program. Conducts review of staff documentation for Quality Assurance. Develops and maintains the database for Quality Assurance statistics for the department.
- Provides admin support to the Social Work Department in maintaining database of contact information for frequently requested records. Produces reports relaying statistical information to enhance KCPC process flow. Keeps forms library for outside records requests up to date with new forms as these change. Maintains relationships and contacts with outside agencies and providers to facilitate medical record requests.
- Works with the admissions department to determine schedule of outpatient evaluations as these are scheduled. Requests discovery information and records on these patients prior to their evaluation date. Works with the evaluators to request additional records after the evaluation is complete. Scans records into the patients folder and notifies staff when these records are received.
- Performs other duties as assigned.
The Ideal Candidate Would Have
- Attention to detail
- Organizational time keeping
- Written and oral communication skills
- Ability to prioritize tasks
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-8977781 or https://www.e-verify.gov/ .
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jim Beyea at [email protected] or 502-225-5257.
An Equal Opportunity Employer M/F/D
