Overview
Administrative Project Assistant Jobs in Minot, ND at MOWBRAY & SON INC
Job Title: Administrative Project Assistant
**Work Hours: Monday thru Friday (8:00am – 5:00pm)
**In-Person Only – No Remote Work Offered
Requirements: The roll of the Administrative Project Assistant is to support management and other team members in completing, organizing, and maintaining all paperwork and records in support of the on-going mechanical projects. Looking for a candidate with an Associate Degree in Administrative/Accounting/Business/Project Management or work in related field or equivalent training. Ability to work independently and to work well with others in a multi-functional environment. Good comprehension of spreadsheet software, excellent reading, writing, verbal skills and understanding of basic business accounting is a must.
General Duties including but not limited to:
- Must be proficient at Microsoft Word, Excel, Outlook, and PDF Editing. Organization and able to multi-task are necessary. Ability to work effectively in a team environment. Ability to collaborate effectively with owners, construction management, subcontractors, co-workers, and suppliers.
- Once project is awarded, review project specifications, bid documents, subcontractors, and vendor proposals with estimator/project manager.
- Request shop drawings from vendors and subcontractors and issue purchase orders once approved.
- Review job schedule with estimators/project managers, superintendents, and supervisor for the project to allow coordination of material delivery, labor needs and other trades on the project.
- Prepare job site information packets/binders to include print, specifications, shop drawings, copies of all purchase orders and meeting notes.
- Daily contact with project supervisor to ensure they have equipment, materials and labor resources when needed to ensure efficiency and productivity on the job.
- Facilitate with on-site supervisor to ensure required equipment and material is ordered to maintain project schedule and coordinate with other trades and owners.
- Directly collaborate with engineers/project managers/field supervisors on all aspects of the project to assist with the preparation of change orders, RFI’s, proposals, and any other project correspondence.
- Communicate job meeting notes and correspondence to subcontractors and vendors.
- Update project documents with amendments and change orders and distribute to on-site supervisor accordingly.
- Maintain digital and hard copies, as required by project, of all shop drawings for materials and equipment to efficiently prepare Operation & Maintenance Manuals for the project completion.
- Ensure all punch list items are completed as per the engineers/owners list.
- Must be able to lift 25lbs.
- There is a potential for advancement for the right candidate.
Job Type: Full-time
Pay: $45,760.00 – $62,500.00 per year
Benefits:
- 401(k) matching
- Employee discount
Experience:
- Office: 1 year (Required)
Location:
- Minot, ND 58701 (Preferred)
Shift availability:
- Day Shift (Required)
Work Location: In person
Title: Administrative Project Assistant
Company: MOWBRAY & SON INC
Location: Minot, ND
