Overview
Administrative Officer Jobs in Greater Melbourne Area at United Power Systems Australia Pty Ltd
Title: Administrative Officer
Company: United Power Systems Australia Pty Ltd
Location: Greater Melbourne Area
Administration Officer
United Power Systems Australia Pty Ltd (UPSA)
Employment Type: Part-time 20Hrs/Week
Looking for a role where your impact genuinely makes a difference to a growing technical team?
This Administration Officer role offers variety across administration, HR support, payroll preparation, and coordination of schedules, travel and service activities. You will play an important role in supporting daily operations, helping ensure projects, technicians, and management have what they need to deliver reliable power solutions to our clients.
If you are seeking a role with purpose, visible impact, and the opportunity to contribute meaningfully within a small and growing team, this position offers genuine variety and responsibility.
Who We Are
United Power Systems Australia Pty Ltd (UPSA) is a family-owned business with a small team of Electrical Engineers, Electricians and Mechanics. UPSA specialise in delivering reliable, efficient, and compliant power services, backed by strong technical capability and a commitment to safety, quality, and customer satisfaction.
At UPSA, we value teamwork, professionalism, and continuous improvement. As our operations expand, we are looking for a proactive Administration Officer to grow with us.
What You’ll Tackle Daily
In this role, you will provide broad administrative support while gaining exposure to HR processes, payroll preparation, and operational coordination. Your responsibilities will include:
- Preparing documentation, maintaining records, and coordinating general office administration
- Supporting HR activities and maintaining confidential employee records
- Assisting with payroll processing and timesheet coordination
- Preparation, control, and management of ISO documentation
- Coordinating technician schedules, travel, accommodation, meetings, and agendas
- Raising purchase orders and assisting with supplier coordination
- Supporting invoicing, accounts administration, and basic bookkeeping tasks
- Liaising with clients, contractors, and service providers
- Ensuring compliance and safety documentation is up to date
This role suits someone organised, adaptable, and eager to learn, who enjoys being an all-rounder and contributing across multiple areas of the business.
What You Bring to the Table
We are seeking someone proactive, reliable, and comfortable working both independently and within a small team environment.
- Strong Microsoft Office and general computer skills
- Confident communication skills with a professional and friendly manner
- High attention to detail and accuracy
- Ability to manage multiple priorities and meet deadlines
- A flexible and positive attitude
- Previous experience in administration (essential)
- Experience with payroll and accounting software (e.g., MYOB, Xero, or similar) advantageous
- Experience in a technical, electrical, or industrial services environment beneficial but not essential
- Experience in ISO documentation preparation and management (preferred)
- Current Australian driver’s licence
Why You’ll Love Working with Us
At United Power Systems Australia Pty Ltd, we are not just offering a job — we are offering an opportunity to grow within a respected and expanding technical services company.
- Supportive team environment
- Exposure to HR, payroll, and operational coordination
- Flexible start and finish times (where operationally suitable and to be agreed during the interview stages)
- Opportunity to contribute to a growing and reputable Australian business
- Ongoing training and professional development support
Mission & Core Values
Mission
To deliver reliable, high-quality power solutions with professionalism, technical excellence, and a customer-first approach — ensuring operational continuity, safety, and long-term client partnerships.
Core Values
- Safety First
- Integrity
- Customer Focus
- Accountability
- Continuous Improvement
