Overview
Administrative Officer Jobs in Hawthorn, Victoria, Australia at Bialik College
Title: Administrative Officer
Company: Bialik College
Location: Hawthorn, Victoria, Australia
About Bialik College
Bialik College is a pluralist Jewish school, embracing an inclusive approach to Judaism. All students attend one campus in Hawthorn, creating a close-knit community of students and learners from as young as three months old in our Children’s Centre, three years old in the Early Learning Centre through to Year 12 in the Senior School. Students come from throughout Melbourne, with many travelling to school on public transport or Bialik buses.
Bialik celebrates diversity and inclusion in its workforce, and has a thriving culture based on community and excellence in education. Our workforce is comprised of employees from a diverse range of faiths and backgrounds. Applicants of any faith (or no faith) are encouraged to apply.
Bialik College is committed to child safety. We recognise the importance of, and our responsibility for, ensuring a safe and supportive environment which respects the rights of all children and fosters their enrichment and wellbeing.
The Position
We are seeking an Administration Officer to provide support to the Visual & Performing Arts/Music Department. The successful candidate will have the capacity to work efficiently and posses an excellent attention to detail. This role will work 27.5 hours per week, during school term time only. We are offering the flexibility to work these hours condensed into four (4) weekdays, or spread over five (5) weekdays.
This is an ongoing, part-time role. Commencement date as soon possible.
Duties and Responsibilities
- Provide administrative support and assistance to the Director of Visual & Performing Arts and Head of Music.
- Manage the instrumental music fees and coordinate booking and payment process, liaising with parents and the Finance Department.
- Ad Hoc duties including (but not limited to); booking of meeting rooms, taking of meeting minutes, responding to student/parent enquires.
- Fulfil administrative tasks associated with events on the Visual & Performing Arts Calendar.
- Coordinate the lending system for costumes.
- Attend and participate in relevant staff meetings, open/information days/nights, co-curricular responsibilities and functions as required.
Skills and Experience
- Minimum 2 years of experience in an administrative role.
- Ability to work under pressure and manage multiple tasks.
- IT skills, capacity to work with digital platforms.
- Ability to self-direct and manage workload autonomously.
- Willing to work flexible hours during productions and rehearsals.
- Excellent interpersonal skills.
- Excellent communication skills.
- Experience using Compass (desirable but not essential).
Benefits
- Up to 7 days of gifted leave per year (Jewish Holidays) in addition to public holidays.
- Permanent full-time staff entitled to a 25% school fee discount for their children (Kindergarten to Year 12) Permanent part-time employees (working more than 50% of FTE) will be entitled to a pro-rata fee discount.
- Free private & secure onsite car parking with onsite security.
- Free membership & access to onsite gym & swimming pool.
- Onsite Canteen.
- Free access to confidential wellbeing support including onsite psychologists, counsellors & external Employee Assistant Program (EAP).
- Discounts at local retailers including – cafes, car repairs & more.
- Discounted rental rates for hiring school facilities.
- Located close to the Monash Freeway, Tooronga Train Station (7-min walk) and trams (10-minute walk).
Please submit your application directly via SEEK.
- Please note that only shortlisted applicants will be contacted.
