Overview
Administrative Coordinator Jobs in Washington at Reading Is Fundamental
Now Hiring: Administrative Coordinator
Full-Time | Exempt Position
Hybrid | Washington, DC (3 days in office)
Salary: $50k to $55k per year
Job Summary
We are seeking a highly organized, proactive, and collaborative Administrative Coordinator to support the organization’s daily operations and executive coordination efforts. This role is ideal for someone who thrives in a fast-paced environment, enjoys providing exceptional administrative support, and is passionate about making a meaningful impact through nonprofit work.
The Administrative Coordinator serves as a key point of contact for literacy advocates, donors, partners, and internal teams. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities while maintaining professionalism and accuracy.
What You’ll Do
General Administrative Support
- Answer and direct incoming phone calls and email inquiries with professionalism and efficiency.
- Welcome and assist office visitors.
- Manage incoming and outgoing mail and package distribution.
- Prepare and execute donor acknowledgments and other correspondence in accordance with organizational standards and timelines.
- Coordinate mailings, premiums, and administrative materials.
- Maintain organized, accurate, and up-to-date records and files.
- Identify and escalate data or process issues as needed.
- Prepare tracking reports and administrative data to support workflow management and decision-making.
Executive & Cross-Departmental Coordination
- Maintain the CEO’s calendar by scheduling meetings, conferences, and virtual appointments.
- Coordinate CEO travel arrangements and expense reporting.
- Assist in preparing presentation materials and executive communications in both print and digital formats.
- Collaborate across departments to support customized communications and organizational initiatives.
- Ensure timely documentation and follow-through on inquiries, interactions, and resolutions.
What We’re Looking For
- Bachelor’s degree required.
- 0–2 years of professional experience in administrative support, nonprofit operations, customer service, or related fields.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent written and verbal communication skills.
- Strong organizational, analytical, and problem-solving abilities.
- Ability to manage multiple tasks with strong attention to detail.
- Self-starter with the ability to work independently and collaboratively.
- Comfortable learning new systems and applications quickly.
- Commitment to teamwork, professionalism, and RIF’s mission of advancing children’s literacy.
Work Environment
- Hybrid work environment with a combination of in-office and remote work.
- Primarily sedentary office role involving frequent computer and phone use.
- Light lifting of up to 25 pounds may occasionally be required.
- No travel required.
Why Join RIF?
At RIF, you’ll join a mission-driven team dedicated to helping children discover the joy and power of reading. Your work will directly support programs and partnerships that create equitable literacy opportunities for children nationwide.
Title: Administrative Coordinator
Company: Reading Is Fundamental
Location: Washington
