Overview
Administrative Coordinator Jobs in Binghamton, NY at Talentscape
General Summary
Provides essential administrative and logistical support to department leadership and staff, demanding a high degree of professionalism, superior organizational abilities, and a commitment to fostering respectful and productive relationships.
Essential Functions:
· Greeting Visitors: Welcome guests and clients with a positive attitude, providing them with information and directing them to the appropriate person or department
· Managing phone calls: Answer and direct incoming phone calls, take messages, and handle inquiries in a professional manner.
· Maintain office security by following safety protocols.
· Administrative Support: Perform various clerical tasks such as ordering office supplies, preparing sheets for production time.
Required Skills & Abilities:
· Communication Skills: Excellent verbal and written communication skills are essential for interacting with guests and clients.
· Organizational Skills: Ability to manage multiple tasks efficiently and maintain a well-
· organized workspace.
· Adaptability and Learning: Demonstrated ability to quickly comprehend and master new systems, processes, and situations, maintaining a high degree of flexibility and initiative.
· Prioritization and Multitasking: Exceptional organizational and time management skills, with the capacity to effectively manage and prioritize multiple tasks and competing requests in a dynamic, high-volume setting.
· Collaboration: Exhibits a strong collaborative spirit, with the ability to function effectively both independently and as a contributing team member to accomplish shared goals.
· Technical Proficiency: Proficiency in standard computer and office equipment operation, including Microsoft Office Suite (e.g., Outlook, Word and Excel).
Principal Duties and Responsibilities
- Communication Management: Serve as the primary point of contact for the office by managing all incoming communications, including screening and directing phone calls, recording messages, and greeting visitors and staff.
- Financial and Logistics Support: Oversee critical administrative financial tasks, including the generation and processing of purchase orders, monitoring vendor payments, and preparing payments for incoming invoices and supply orders. Maintain inventory of office supplies, ordering new stock as appropriate.
- Office Administration: Perform a variety of administrative functions such as composing and editing general correspondence, maintaining comprehensive filing systems, assisting with calendar management, and coordinating meeting and event logistics.
High school diploma is required.
Professional Experience:
- Proven experience in an administrative or office/secretarial capacity.
- Adaptability and Learning: Demonstrated ability to quickly comprehend and master new systems, processes, and situations, maintaining a high degree of flexibility and initiative.
- Prioritization and Multitasking: Exceptional organizational and time management skills, with the capacity to effectively manage and prioritize multiple tasks and competing requests in a dynamic, high-volume setting.
- Collaboration: Exhibits a strong collaborative spirit, with the ability to function effectively both independently and as a contributing team member to accomplish shared goals.
- Technical Proficiency: Proficiency in standard computer and office equipment operation, including Microsoft Office Suite (e.g., Outlook, Word, Excel).
Pay: $18.50 – $19.50 per hour
Benefits:
- Paid time off
- Parental leave
Work Location: In person
Title: Administrative Coordinator
Company: Talentscape
Location: Binghamton, NY
