Overview
Administrative Officer Jobs in Madrid, Community of Madrid, Spain at Beck & Pollitzer
Title: Administrative Officer
Company: Beck & Pollitzer
Location: Madrid, Community of Madrid, Spain
Administrative Officer (Logistics, Procurement, Plant & Equipment)
Position Summary
The Administrative Officer will provide support in logistics coordination, procurement processes, and management of plant and equipment. This role is based in Tres Cantos (Madrid) and will work closely with operations, suppliers, and internal technical teams. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.
Key Responsibilities
• Coordinate logistics activities, including transport arrangements and shipment tracking.
• Support procurement tasks: requesting quotes, preparing purchase orders, and following up with suppliers.
• Manage plant and equipment records, including issuance, return, maintenance schedules, and documentation.
• Liaise with rental companies for machinery needed on projects.
• Assist with inventory control and ensure accurate data entry in internal systems.
• Prepare and maintain administrative documentation related to projects and operations.
• Coordinate with internal teams to ensure timely availability of materials and equipment.
• Support general administrative tasks: filing, reporting, and internal communication.
Requirements
• Previous experience in administration, logistics, procurement, or similar roles.
• Good communication and organizational skills.
• Ability to manage documentation and track multiple workflows.
• Familiarity with equipment or machinery management is a plus.
• Intermediate level of English (preferred).
• Experience using standard office applications and inventory/administrative systems.
Competencies
• Attention to detail and accuracy.
• Teamwork and communication.
• Problem-solving mindset.
• Ability to prioritize and manage deadlines.
• Proactive and adaptable attitude.
