Overview
Administrative Associate III- Social Work Dept in person Jobs in Boston, Massachusetts, USA at Boston Children’s Hospital
Position: Administrative Associate III- Social Work Dept 100% in person
Administrative Associate III – Social Work Department (100% In Person)
Be among the first 25 applicants one month ago.
The Administrative Associate III within the Social Work department will:
Assist the supervisor with special projects and the preparation of complex reports and documents.
Collect and compile information from diverse sources, perform calculations, create charts, graphs, and spreadsheets, and perform other related duties as requested.
Transcribe and type correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical, and/or specialized terminology from recorded dictation, shorthand, or rough drafts.
Answer, screen, and route telephone calls; greet and direct visitors and staff. Provide routine and/or standardized information within scope of knowledge and authority.
Receive, screen, and draft responses to correspondence.
Schedule appointments and meetings; maintain personal calendars for physicians/supervisors.
Reserve meeting locations, order supplies and equipment, prepare meeting agendas and materials, and arrange travel as necessary.
Assist in organizing and scheduling conferences, seminars, and other department-sponsored events, including managing registration forms, fees, supplies, and related duties.
Maintain departmental files, records, and databases.
Enter information from source documents into computer databases/spreadsheets, and compile, print, and distribute reports and mailing labels as needed.
Monitor and maintain office equipment and supply inventory; reorder supplies and request repairs as needed.
Reconcile supply orders and invoices, resolving delays, billing errors, or discrepancies.
Coordinate with hospital support services to request needed services.
Prepare, route, and track routine administrative forms and documents, ensuring proper authorization and receipt.
Communicate with hospital departments to resolve delays and errors.
Lead and oversee work of designated office support personnel; plan, prioritize, delegate, and monitor performance, providing feedback as needed.
Serve as a resource on departmental policies and procedures and assist in resolving administrative issues.
Qualifications:
High School diploma/GED
One year of related experience
In-depth knowledge of department and hospital programs, policies, procedures, and related information
Ability to oversee daily activities, help plan, prioritize, and delegate work assignments
Boston Children’s Hospital offers competitive compensation and benefits, including flexible schedules, health, vision, and dental insurance, child care and student loan subsidies, generous time off, 403(b) Retirement Savings plan, Pension, Tuition and License/Certification Reimbursement, cell phone discounts, and T-pass discounts. Experience the benefits of passion and teamwork.
Additional Information
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Other
Industries: Hospitals and Health Care, IT Services and IT Consulting, Research Services
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Title: Administrative Associate III- Social Work Dept in person
Company: Boston Children’s Hospital
Location: Boston, Massachusetts, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant)
