Administrative Assistant – Workforce Development Board Administrative Staff

Primary Purpose:

Work involves providing a wide variety of high-level administrative support including managing the day-to-day activities
of an executive. Perform advanced administrative support or technical program support work for the workforce board
office. Provides Administrative support for the Workforce boards and committees. Work includes providing and
coordinating internal administrative support including the dissemination of information, developing filing systems, and
preparing and editing reports and documents.

Education/Certification:

• Minimum of 5 years of experience in administrative support work.
• Minimum 3 years of experience in administrative support work with management.
• Graduation from a standard senior high school or equivalent is required.
• Experience and education may be substituted for one another

Special Knowledge/Skills:

• Manage multiple tasks, meet deadlines, and effectively work with changing tasks and activities
• Basic reading, writing, and arithmetic skills
• Skillful at standard office practices
• Skillful at using Microsoft Office Suite Applications and other office software
• Knowledge of telephone protocol
• Type 60 WPM

Major Responsibilities/Duties:

• Provide general office duties and administrative support including managing the day-to-day activities of the
  
  Executive Director

• Provides Administrative support for the Workforce board and committees. Prepares, reviews, and finalizes meeting notices, agendas, and handouts for distribution and/or posting.

• Performs administrative and/or technical program support for the workforce board office.

• Assists staff in the planning, meetings, registrations for workforce development projects, initiatives, special projects,
  and events.

• Prepares and edits reports, correspondence, memos, charts, presentation slides, forms, and spreadsheets.

• Coordinates calendars, meetings, and conferences; develops trip itineraries and presentation and handout materials; and coordinates travel for workforce board office

Equipment/Specialized Software Used:
PC/Windows, Microsoft Office Applications (Word, Excel, PowerPoint, Publisher, Outlook, Fax, Scanner, Copier,
Pitney Bowes Postage Machine

Working Conditions (Mental Demands):

• Manage multiple tasks and work cooperatively with others
• Maintain a calm attitude in demanding situations
• Make changes and adapt to varying responsibilities on an ongoing basis
• Work with frequent interruptions, tight deadlines, and limited office space

Working Conditions (Physical Demands/Environmental Factors):

• Working conditions are normal for an office environment.
• Travel within or out of the region when appropriate.
• Able to be productive in an open-concept working environment.

Supervisory Responsibilities:

None

Benefit Information

• ESC Region 12 provides monetary contribution up to $675 per month to use for employee/family healthcare and supplemental benefits.
• Employee earns state personal, sick and vacation leave.
• All employees contribute to both: Teachers Retirement System (TRS) and Social Security retirement programs