Overview
Administrative Assistant – Specialty Leasing/Marketing Jobs in Annapolis, USA at Macerich
Administrative Assistant – Specialty Leasing/Marketing
Job Category
:
Property Management
Requisition Number
: ADMIN
001415
Locations:
Annapolis, MD 21401, USA
Description
Great people make great properties. As an owner, operator and developer of thriving retail centers in the nation’s top markets, Macerich offers opportunities to work, grow and develop your unique talents. Apply now to help us shape the future of retail real estate while building a meaningful, rewarding and balanced career.
About the Role
The Administrative Assistant provides comprehensive administrative and marketing support to property management, specialty leasing and/or mall operations. Key responsibilities include managing tenant and vendor databases, collecting and reconciliation rent and sales, coordinating reports and lease documentation, supporting marketing initiatives, and assisting with event planning and communication. The ideal candidate brings strong organizational skills, excellent communication, proficiency in Microsoft Office and Yardi, and willingness to learning additional enterprise operating systems.
This position is full-time and in-person at Annapolis Mall.
The successful candidate must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
In This Role, You Will:
- Serve as the front desk representative, managing phones, door access, inquiries, and mail distribution.
- Act as liaison between tenants and property teams (maintenance, HVAC, marketing, housekeeping), distributing information as needed.
- Support Operations, Marketing, Maintenance, Security, and Leasing teams with tenant-related tasks and communications.
- Support marketing events and efforts on the property.
- Manage vendor and contractor insurance (COIs), access coordination, and documentation for construction and maintenance.
- Coordinate meeting room scheduling, community activation calendars, and ensure cleanliness of shared spaces.
- Process invoices, support Accounts Payable, and maintain databases (Yardi, Mac Central, Docu Sign).
- Attend mandatory meetings/trainings and support special events with flexible scheduling.
- All other duties as assigned.
The Employer retains the right to change or assign other duties to this position.
What You Bring to Macerich:
- High School diploma or equivalent.
- 3+ years administrative experience.
- Experience with events planning and/or specialty leasing preferred.
- Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.
All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.
- Best-in-class benefits with affordable employee contribution levels
- Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually
- 401(k) match with immediate vesting
- Ability to purchase company stock at a 15% discount
- 24 paid volunteer hours and employer charitable match
- Employee Assistance Program
- Comprehensive wellness program including a Class Pass membership
At Macerich, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. To that end, we do believe in a healthy work/life balance and are proud to offer Remote Fridays for our Corporate offices and Forever Fridays for our Retail Properties.
The compensation for this position is determined based on several factors, including the candidate’s experience, qualifications, and the specific requirements of the role. Final salary offers will be discussed during the interview process and will reflect the candidate’s skills and the company’s compensation structure.
This is an hourly position and the range for this role is $ an hour.
Who We…
Title: Administrative Assistant – Specialty Leasing/Marketing
Company: Macerich
Location: Annapolis, USA
Category:
