Overview
Administrative Assistant/Secretary Jobs in Kissimmee, FL at Osceola Science Charter School
Company Overview
Osceola Science Charter School (OSCS) is dedicated to providing a high-quality STEM education in an intellectually nurturing environment where students are inspired to achieve academic excellence and develop lifelong learning skills. Our success is built on a team of passionate, talented, and committed professionals who work together to support students, families, and the community.
At OSCS, employees are valued, recognized, and empowered to make a meaningful impact every day. We foster a collaborative culture that prioritizes professional growth, innovation, and student success.
Why Join OSCS?
Competitive salary
Health, dental, and vision insurance
Life insurance
Short- and long-term disability insurance
Retirement plan
Paid time off
Supportive and collaborative work environment
Culture of recognition and appreciation
Job Summary
Osceola Science Charter School is seeking a highly organized, professional, and customer-focused Secretary/Administrative Assistant to provide administrative and clerical support to school administrators, teachers, students, parents, and visitors.
As the first point of contact for the school, the Secretary/Administrative Assistant plays a vital role in creating a positive experience for families and visitors while ensuring efficient office operations. This position requires exceptional communication, multitasking, organizational, and problem-solving skills in a fast-paced educational environment.
Key Duties & Responsibilities
Front Office & Administrative Support
Serve as the primary point of contact for parents, students, visitors, and callers.
Greet and assist visitors, parents, and students with professionalism and courtesy.
Answer, screen, route, and document incoming phone calls and messages.
Provide information and direct inquiries to appropriate school personnel.
Perform general clerical duties including scheduling, copying, filing, faxing, scanning, and mail distribution.
Prepare correspondence, reports, agendas, meeting minutes, bulletins, and other administrative documents.
Support teachers and administrators with clerical and administrative tasks.
Maintain confidentiality of student and employee records.
Administer basic first aid and prescribed medications in accordance with school policies.
Perform additional duties as assigned by the Principal or designee.
Data Entry & Records Management
Enter, maintain, and update information in school databases and record systems.
Maintain accurate student, attendance, enrollment, and administrative records.
Create, organize, and manage both electronic and paper filing systems.
Collect and compile data from various sources to ensure compliance with administrative and legal requirements.
Assist with student enrollment and withdrawal processes.
Maintain records, calendars, rosters, informational packets, and supply order documentation.
Attendance Clerk Responsibilities
Serve as the school’s attendance clerk.
Maintain daily attendance records and attendance databases.
Collect attendance information from teachers and parents.
Track student absences, tardiness, and truancy records.
Verify information provided on doctor and parent notes.
Communicate attendance concerns and reports to administrators and parents.
Issue passes for tardy students and early dismissals.
Assist families in resolving attendance-related concerns.
Meetings & Event Coordination
Schedule appointments, conferences, meetings, and special events.
Coordinate meeting logistics, materials, and catering arrangements when necessary.
Prepare agendas, event materials, invitations, and meeting documentation.
Attend meetings and accurately record meeting minutes.
Maintain scheduling and event calendars.
Office Equipment & Inventory Management
Operate and maintain office equipment including printers, copiers, fax machines, and phone systems.
Monitor office equipment functionality and coordinate repairs as needed.
Maintain office supply inventories and place orders when necessary.
Ensure workspaces and equipment remain organized and functional.
Learn and utilize new office technologies and software applications.
Required Education & Experience
Bachelor’s degree in Business Administration or a related field preferred.
Minimum of four (4) years of administrative support, secretarial, or related experience.
Experience working in an educational or school setting is preferred.
Required Skills & Competencies
Proficiency with Microsoft Office Suite and other office software applications.
Strong organizational skills with exceptional attention to detail.
Ability to multitask, adapt to changing priorities, and work efficiently in a busy environment.
Knowledge of business telephone etiquette, grammar, punctuation, and professional correspondence.
Strong analytical, critical thinking, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to interact effectively with students, parents, staff, vendors, and community members.
Ability to work independently with minimal supervision.
Ability to remain calm and professional in stressful or emergency situations.
Strong recordkeeping, database management, and data-entry skills.
Preferred Knowledge
Public safety and security procedures.
Federal, state, and local regulations applicable to educational settings.
School attendance procedures and student records management.
Office systems, inventory control, and administrative best practices.
Core Skills
Successful candidates will demonstrate strengths in:
Active Listening
Time Management
Coordination and Collaboration
Critical Thinking
Complex Problem Solving
Systems Analysis and Evaluation
Personnel Resource Management
Material Resource Management
Monitoring and Performance Assessment
Organizational Planning
Physical & Professional Requirements
The ideal candidate will be able to:
Identify hazards and respond appropriately in crisis situations.
Exercise sound judgment and decision-making.
Resolve conflicts professionally and diplomatically.
Organize information accurately and efficiently.
Perform basic mathematical calculations accurately.
Recognize issues proactively and implement appropriate solutions.
Equal Employment Opportunity
Osceola Science Charter School is an Equal Opportunity Employer. OSCS provides equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, age, national origin, disability, veteran status, or any other protected classification under federal, state, or local law.
Disclaimer
The duties and responsibilities described above are not intended to be an exhaustive list. Additional tasks and responsibilities may be assigned as needed to meet the operational needs of the school.
Apply today and become part of a team dedicated to inspiring excellence through STEM education.
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- Bachelor’s (Required)
Work Location: In person
Title: Administrative Assistant/Secretary
Company: Osceola Science Charter School
Location: Kissimmee, FL
