Overview
Administrative Assistant Receptionist Jobs in Duncan, Canada at McColl Turner LLP
Position: Administrative Assistant [Receptionist]
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live.
That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As an Administrative Assistant [Receptionist] your responsibilities will include:
- Ensuring Reception is opened/closed during regular business hours
- Greeting and welcoming each guest in a friendly and inviting manner
- Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
- Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
- Preparation of letters and reports using firm templates in compliance with Firm standards
- Proof-read, review for quality and verify content before finalizing any client deliverables
- Receiving and securing cheques, debit/credit card payments
- Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
- Providing assistance with the preparation of meeting materials (i.e. presentations, handouts, etc.)
- Participate in training and stay current with Doane GT software
- Provide billing support using various Doane Grant Thornton systems
- Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
- General administrative duties including, but not limited to: filing, photocopying, scanning and faxing
- Collecting, coding, and processing payables for the business unit
- Managing mail and courier requirements for delivery and pickup
- Light cleaning of shared spaces such as kitchen, lunchroom, boardroom, and counters
- Maintaining proper office appearance and cleanliness
Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flex Ability is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally.
This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at
Think You’ve Got What It Takes To Be An Administrative Assistant [Receptionist]? Like The Colour Purple? Great. Here’s a Few More Boxes We’re Also Hoping You Can Tick
- 2+ years of administrative or upscale customer service experience
- Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
- Excellent written and verbal communication skills
- Excellent organizational and time management skills – must be comfortable handling multiple priorities
- Computer savvy – ability to learn and troubleshoot various computer programs
- Knowledge of Taxprep, Case Ware and or Keystone and past experience in financial statement preparation an asset
- Ability to work effectively under pressure
- Takes initiative, takes direction and works well independently
- Keen attention to detail, efficient and accurate
What’s in it for you?
- Work from anywhere in Canada in the summer for 4 weeks
Are you ready to Discover Your Purple?
Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.
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Title: Administrative Assistant Receptionist
Company: McColl Turner LLP
Location: Duncan, Canada
Category:
