Overview
Administrative Specialist Zoning Jobs in Twin Falls, ID at City of Twin Falls
Title: Administrative Specialist Zoning
Company: City of Twin Falls
Location: Twin Falls, ID
This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2551909 Twin Falls County Administrative Specialist – Zoning SALARY $18.29 Hourly LOCATION Twin Falls County, ID JOB TYPE Full-time JOB NUMBER 202600050 DEPARTMENT Planning & Zoning / Building Department OPENING DATE 06/08/2026 CLOSING DATE 6/16/2026 10:00 PM Mountain Position Information Apply online atwww.twinfallscounty.org Job Description Performs advanced administrative and customer service duties in support of the Planning and Zoning Department. Serves as a primary point of contact for the public, providing information regarding department services, policies, procedures, and regulations. Responsibilities include processing applications and payments, maintaining records, preparing reports and correspondence, supporting public meetings and hearings, and preparing official minutes and related documentation. Duties include creating, reviewing and processing documents and records, identifying and correcting errors and omissions on documents received from staff, and/or public. Work requires strong organizational skills, attention to detail, proficiency with office software, and the ability to manage multiple priorities while exercising independent judgment. The position operates under general supervision in a public-facing office environment and requires occasional evening attendance at public meetings. Duties / Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES (illustrative, not exhaustive) Assist customers with zoning permit inquiries and determine appropriate applications and required documentation. Review permit applications for completeness and verify all required documents are submitted prior to acceptance. Conduct research on applications, property records, and zoning compliance, including investigation of illegal land divisions. Read and interpret legal descriptions, deeds, and related property records. Process appeal requests, hearing notifications, legal notices, agendas, and related documentation. Prepare and mail public hearing notices and other required legal notifications. Attend Planning and Zoning Commission, Agriculture Protection Area Commission, and other assigned public meetings and hearings; record, transcribe, and prepare minutes, findings of fact, conclusions of law, and orders. Prepare appeals and supporting documentation for submission to the Board of County Commissioners. Prepare meeting packets, agendas, reports, correspondence, and other departmental documents.
Occasionally attend evening public meetings. Maintain official records, files, minutes, transcripts, notices, correspondence, logs, and related documentation in accordance with records management requirements. Ensure documents are complete, accurate, and contain all required signatures, stamps, and supporting information. Receive, process, receipt, and reconcile payments for permits, applications, and other departmental transactions. Generate claims, process deposits, balance cash drawers, and prepare related financial reports and documentation. Maintain records of commissioner attendance and process meeting and mileage reimbursements for Planning and Zoning-related boards and commissions. Answer incoming phone calls, greet walk-in customers, and provide information regarding department services, policies, procedures, and processes. Respond to inquiries from citizens, County employees, elected officials, commissioners, and other stakeholders in a courteous and timely manner. Provide administrative and secretarial support to department staff, including scheduling appointments, preparing correspondence, tracking mailings, and maintaining departmental databases. Determine customer nee ds and provide appropriate information, assistance, or referrals. Enter, verify, update, and maintain data within County and departmental systems. Prepare, distribute, and maintain reports, records, applications, spreadsheets, logs, and other business documents using standard and specialized software applications. Compile, organize, copy, file, and maintain departmental records and materials. Process and distribute departmental mail and prepare outgoing mailings. Complete special projects and records management assignments as assigned. Coordinate work activities, manage priorities, and meet established deadlines. Maintain confidentiality of sensitive information and records. Establish and maintain effective working relationships with coworkers, elected officials, other agencies, and the public. Assist other County departments and staff as needed. Perform all duties in accordance with County policies, procedures, and safety practices. Perform other related duties as assigned. Qualifications CLASSIFICATION REQUIREMENTS:
